The Shelton School District Board of Directors met in regular session at 5:30 p.m. on August 7, 2007 in the board room located at CHOICE Alternative School.

 

Board members present:  Chairman Julianna Miljour, Holly Sharpe and Sue McCausland.

 

Staff members present:  Superintendent Joan Zook, John Aultman, Jackie McGuire, Linda Arnold, Alison Nutt, Roger McCausland, John Bryz-Gornia, John Wallwork and Bracken Budge.

 

Others present:  Dedrick Allen, Jeff Green and Gene Crater.

 

CALL TO ORDER

Chairman Miljour called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance.

 

ADOPTION OF THE AGENDA

There was one addition to the agenda which was a new Item 8.13 – supplemental personnel report.  Holly Sharpe made a motion to adopt the agenda with the addition of Item 8.13 and Sue McCausland seconded the motion.  The motion passed 3-0.

 

Holly Sharpe read the district’s Mission Statement.

 

REPORTS AND RECOGNITIONS

6.01 – Oakland Bay Junior High car raffle:

John Bryz-Gornia asked that this item be tabled until later in the meeting because John Wallwork and Bracken Budge had not yet arrived.

 

DISCUSSION ITEMS

7.01 – Review of the proposed 2007-08 district budget:

Jackie McGuire reviewed the proposed 2007-08 district budget.  She explained how this budget accomplishes some of the strategic plan goals; reviewed revenues and expenditures in each of the five funds; and reviewed a summary of staffing levels.  The district has budgeted 10 FTE’s less than what we ended the 2006-07 school year with.  There will be a public hearing on the proposed budget at the August 28 regular board meeting.

 

7.02 – Proposed out-of-state travel for two Olympic Middle School staff members:

Olympic Middle School teachers Lisa Olin and Blanca Harvey requested approval to travel to Houston, TX on November 7-10, 2007 to attend the National Middle School Association’s Annual Conference and Exhibit.  For a number of years middle school teachers have pooled their individual staff development funds together to send two teachers to this annual conference.  Holly Sharpe made a motion to approve the travel. Sue McCausland seconded the motion and the motion passed 3-0. 

 

7.03 – Proposed diploma for a World War II Veteran:

Shelton High School received a request from Mr. Lawrence Godwin to be awarded a diploma from Shelton School District through the Diplomas for World War II and Korean Conflict Veterans Operation Recognition Program.  Several years ago the legislature implemented a program that provides for veterans who left high school to join the military to receive an honorary high school diploma.  We have had two veterans in the past several years who have received their diplomas at Shelton High School’s graduation ceremony.

 

The circumstances are a little different in this person’s case in that he left school to join the military but was rejected for not meeting the weight requirements.  He did not return to high school but sometime shortly thereafter he did join the military.  It was Joan Zook’s recommendation, and board members were in agreement, that Mr. Godwin be allowed to receive a diploma at Shelton High School’s Veteran’s Day Assembly this November.  Holly Sharpe made the motion, the motion was seconded by Sue McCausland and the motion passed 3-0.

 

6.01 – Oakland Bay Junior High car raffle:

John Wallwork, Athletic & Activities Coordinator at Oakland Bay Junior High, informed board members about a new ASB fundraiser planned at the school this year.  The junior high was left without a major fundraiser since their annual magazine drive went with Olympic Middle School with the new grade reconfiguration.  Pop machine revenue has dwindled as well due to the new health regulations.  John got the idea for a car raffle from another athletic director.  Students from the Oakland Bay ASB Council made a presentation to Gillis Auto Center and Gillis agreed to the Gillis Auto Timberwolf Car Raffle.  Gillis is charging $7,000 for a very nice 2001 Chrysler PT Cruiser 4-door Wagon, which will be purchased after the car raffle.  The raffle will kick off on August 30th at Oakland Bay’s Open House and the final drawing will be at the last home football game at the end of October.  Raffle tickets will sell for $25 and you must be 18 years old to purchase a ticket.  A gambling license is also required by the Gambling Commission. The school has the potential to make as much as $37,500 for the ASB with this raffle.

 

Board members thought this was an exciting idea but asked John to follow up on several questions they had regarding any school district liability for the vehicle; eligibility to purchase raffle tickets by school district employees and board members; a question regarding tax and licensing of the vehicle; and the need to get an actual agreement in writing from Gillis Auto Center regarding the vehicle.

 

CONSENT AGENDA

Holly Sharpe made a motion to approve the Consent Agenda with the addition of Item 8.13 – supplemental personnel report.  Sue McCausland seconded the motion and the motion passed 3-0.  The board:

 

·        Approved minutes from the July 10, 2007 regular school board meeting.

·        Approved minutes from the July 16, 2007 special school board meeting.

·        Approved General Fund Voucher No. 108092 in the amount of $840.00 for July 2007.

·        Approved General Fund Voucher Nos. 108093 through 108368 in the amount of $518,799.75 for July 2007.

·        Approved Capital Projects Fund Voucher No. 1666 in the amount of $3,122.80 for July 2007.

·        Approved Capital Projects Fund Voucher Nos. 1667 through 1672 in the amount of $177,365.95 for July 2007.

·        Approved Capital Projects Fund Voucher No. 1673 in the amount of $26,228.39 for July 2007.

·         Approved Associated Student Body Fund Voucher Nos. 17198 through 17214 in the amount of $13,153.56 for July 2007.

·        Approved Private Purpose Trust Fund Voucher No. 126 in the amount of 250.00 for July 2006.

·        Approved Private Purpose Trust Fund Voucher Nos. 127 through 130 in the amount of $2,500.00 for July 2007.

·        Approved Payroll Voucher Nos. 41656 through 41780 in the amount of $2,537,491.67 for July 2007.

·        Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

SUPERINTENDENT’S REPORT

1)      Joan Zook, Holly Sharpe and Sue McCausland attended the Growth Leadership Forum at the Civic Center on July 26th and reported on Shelton School District’s preparation for the expected population growth, including the work of our Long-Range Facilities Task Force and working with the city and county to establish impact fees.  The City of Shelton is predicting 3,250 new homes within the next 5 to 10 year period and we are expecting 2,100 new students in the Shelton School District.  Joan said it was very interesting to hear from officials from PUD 3, Port of Shelton, City of Shelton, Mason County, Mason General Hospital, Mason Transit Authority, Timberland Library, and Fire Districts on their plans for the expected growth.  The administrators from all of these organizations are planning to meet together again.

 

2)      The portables have arrived at Evergreen and the portables for Mt. View and Bordeaux are scheduled to arrive this Friday.  All should be ready to go for the first day of school.  The Mt. View parking lot is in, both the interior and exterior of the building has been painted, but the playshed may not be completely done by the start of school.

 

3)      Joan spoke with Ross Gallagher today and asked when we were going to be on the county agenda for consideration of impact fees, but she has not heard back yet.

 

BOARD MEMBER COMMENTS

·        Sue McCausland commented that there are several candidates for the City of Shelton mayor position which is up for re-election in November and it might be in the board’s best interest to talk with each of the candidates on how they feel about impact fees.  Sue also said she was looking forward to the start of school and thanked Jackie McGuire for providing the board with a user-friendly version of the budget.

 

·        Holly Sharpe will be out of the country on August 28th so will not be at the board meeting.  She also said received a letter from Martharose Laffey at WSSDA inviting her to participate in the WSSDA Leadership Class for the coming year.  Holly did complete the on-line application but said the cost is $1,400 and wondered if there were any district funds available to help cover the cost.  Joan said there were funds available in the school board’s account.

 

·        Julianna Miljour will be out of the country beginning November 3 for two weeks, so she is unable to attend the Annual WSSDA Conference.  Holly Sharpe is unsure at this point if she is able to attend and Sue is unsure because she has an opponent running against her for her board seat in the November election.

 

FOR THE GOOD OF THE ORDER

·        There is a School Finance Election Workshop at ESD 113 on Friday, October 12th, from 9:00 a.m. to 4:00 p.m.  Sue McCausland and Holly Sharpe both expressed an interest in attending.  Chairman Miljour will check her calendar.  Superintendent Zook will try to find several parents to also attend to strengthen the Citizens For Shelton Schools group.  Rhonda Stone may be a good parent to recruit and Joan said she knew of several other parents.

 

·        The next Mason County Education Summit meeting is tentatively scheduled for August 21st at 4:00 p.m.  The group will either move forward with the Summit or will drop the plans for the Summit altogether since there has been so little attendance at the planning meetings.

 

ADJOURN

Chairman Miljour declared the meeting adjourned at 6:55 p.m.

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

                                                                       

Secretary to the Board