The Shelton School District Board of Directors met in regular session at 6:00 p.m. on June 28, 2005 in the Board Room located at the Choice School.

 

Board members present:  Chairman Bill Freund, Holly Sharpe, Ross Gallagher, Sue McCausland, Julianna Miljour and student representative Amy Thornton.

 

Staff members present:  Superintendent Joan Zook, Jackie McGuire, Linda Arnold, Alison Nutt, Marcie McKaig, Vicki Sawyer, Danni Colo, Bill Hicks, and Mark Weston.

 

Others present:  Chief Terry Davenport, Mike Boring, Dedrick Allen, Jeff Green, Jim Sawyer, Dick and Bev Wentz, and Scott Glenn.

 

CALL TO ORDER

Chairman Freund called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

 

ADOPTION OF THE AGENDA:

There were two additions to the consent agenda:

1.      A new Item 8.12 – Proposed Private Purpose Trust Fund Voucher No. 99.

2.      A new Item 8.13 – Proposed supplemental personnel report.

Holly Sharpe moved, seconded by Ross Gallagher, to adopt the agenda as amended.  The motion passed unanimously.

 

DISCUSSION ITEMS:

7.01 – Discussion on the Shelton Police Department’s surveillance for controlled substances:

Shelton Police Chief Terry Davenport was present to discuss the Shelton Police Department’s ongoing surveillance for controlled substances on Shelton School District campuses.  He explained that in May a random search was conducted in the parking lots and locker areas at Shelton High School, with the help of 5 officers from the WestNet Narcotics Task Force, 1 officer with dog from Kitsap County, 1 officer with dog from Pierce County, and 5 officers from the Shelton Police Department.  During the search, one individual was discovered possessing drug paraphernalia in their vehicle.  Chief Davenport said that in this particular search, aggressive response dogs were used.  When dealing directly with students, passive dogs are used.

 

Chief Davenport said officers would conduct future random searches at Shelton High school, as well other school campuses within the district and said although these searches are time consuming and personnel intensive, they are well worth the effort. 

 

7.02 – WASA Management Review:

Mike Boring reported on the recent Management and Operational Review of the Shelton School District, which was conducted by the Washington Association of School Administrators (WASA), at the request of the school board.  The Management Review looked into the areas of business services; governance/administration/organization; human resources; special education; student services (including athletics); and teaching/learning/curriculum/instruction (including technology) and made recommendations/suggestions in each area.

 

The district was interested in the following two questions as the review was being planned.  1)  Does the school district appear to be utilizing resources in an effective, balanced and prudent manner in operating its programs?  2)  Are there important programs/efforts for serving students and their educational needs that the district is unable to meet despite careful use of all available resources?   The review concluded that the district is utilizing it resources well and that the district is directing its energy toward the highest priority – providing an ever better education for its students – but there simply is not enough financial support coming from the state at this time.

 

Chairman Freund said it would be desirable for the board to prioritize the report to figure out what the most important things are and how those things fit into the superintendent’s goals for next year.  Establishing superintendent goals as they relate to the Management Review will be an agenda item for the next board meeting.

 

7.03 – Proposed Policy No. 6700:

Bill Hicks, Chairman of the Nutrition and Physical Fitness Committee, and Jeanne Rehwaldt, committee member, were present to discuss the work of the committee which resulted in the development of draft Policy No. 6700.  All school districts in the state are required to develop such a policy by August 31, 2005.  Bill said that the committee used the WSSDA sample policy and tailored it to fit the needs of Shelton School District. 

 

In addition to proposed Policy No. 6700, the Nutrition and Physical Fitness Committee made the following recommendations:

 

Nutrition

·        Provide accurate information related to wellness topics to students, staff and parents.

·        Establish nutrition guidelines for all foods.

·        School personnel to serve as nutrition educators for healthy lifestyles.

·        A variety of healthy food choices should be made available whenever food is sold or served on district property or at district-sponsored events.

·        Regulation of food items, not provided by the Shelton School District Food Services Program, should occur at the building level by the school principal.

·        Monitor the sale or serving of foods or snacks high in fat, sodium or added sugar.

·        Monitor fundraising activities in order to ensure that they are not in conflict with sound nutrition messages.

·        Ensure that meals served by the school nutrition and food services operation comply with state and federal law.

·        Update school kitchens to make them more usable.

·        Vending machines should dispense items which include healthy food choices, such as water and 100% fruit juices, and snacks with low fat options, such as apple vending machines.

·        Food and beverages of minimal nutritional value, as defined by the U.S. Department of Agriculture, should not be sold or served on school premises during the school scheduled lunch period.

Physical Fitness

·        Provide opportunities for physical activity and developmentally appropriate exercise.

·        Increase opportunities for students participating in physical activity outside of regular physical education classes:

-         open gym and intramural activities at all levels

-         increased lunch times to include physical activities before students eat lunch

-         increase supervision during lunch time to provide organized physical activities

·        Increase the amount of time students participate in physical education to meet state standards at all levels (i.e. increase P.E. time in elementary schools)

·        Halt the practice of waivers for physical education credits.

 

As far as the student store at Shelton High School is concerned, a smoothie machine has been brought in and they have started selling teriyaki chicken rice bowls and caesar salads, both of which are selling well.  The cost is a little more prohibitive so students are looking at what they are able to buy with their lunch money.  Dave Westermann, Food Services, Director, will be attending vendor fairs to see what kinds of healthy vending machine snacks there are, and he also just completed a grant application to receive free fruits and vegetables from the state.

 

Proposed Policy No. 6700 will be back on the next board agenda for approval at the next meeting.

 

7.04 – Proposed revision to Policy No. 3425:

Proposed revised Policy No. 3425 was discussed at the June 14 board meeting and is back on the agenda for approval.  There were no further comments from board members.  Ross Gallagher made a motion to adopt Policy No. 3425 as revised.  Sue McCausland seconded the motion and the motion passed unanimously.

 

7.05 – Proposed Policy Nos. 5200, 5201, 5202, 5203, 5213, 5215, 5222, 5230, 5231, 5232 and 5240:

These proposed policies were also reviewed at the June 14 board meeting.  There was one additional change to page 2 on Policy No. 5200.  The new paragraph that was added under #22 should be placed under #21 instead since the wording fits better there.  Holly Sharpe made a motion to approve Board Policy Nos. 5200 (with correction), 5201, 5202, 5203, 5213, 5215, 5222, 5230, 5231, 5232 and 5240.  Julianna Miljour seconded the motion and the motion passed unanimously.

 

7.06 – Proposed Policy Nos. 5251, 5252, 5260 and 5270:

Board members reviewed proposed Policy Nos. 5251, 5252, 5260 and 5270 and made the following suggestions:

 

5251 Policy

Item F on page 1 should be changed to read: “Being involved in the selection of an applicant or in the appointment, evaluation or supervision of any other staff member who is a family member or member of household.”

 

5252 Procedures

Item B.4 on page 1 needs work – Marcie will make revisions.

 

5260 Policy

The last paragraph will be changed to read: “A staff member annually may request that the superintendent or designee review the information in the staff member’s personnel file(s) that is regularly maintained by the district as a part of its business records or that is subject to reference for information given to persons outside of the district.  The superintendent or designee shall determine if there is any irrelevant or erroneous information in the file(s) and upon agreement by both parties shall remove all such information from the file(s).  A staff member not in agreement with the superintendent or designee’s determination may, at his or her request, have placed in the staff member’s personnel file a statement containing a rebuttal or correction.”

 

7.07 – Proposed athletic league alignment:

Athletic Director Bill Hicks explained that the Washington Interscholastic Activities Association (WIAA) has added a 6th classification beginning with the 2006-07 school year in an attempt to prevent or minimize the chance of a large school playing against a small school in the same classification.  Shelton is currently classified as 4A, however we are on the bubble that could move us down to 3A or remain at 4A.  Bill explained how the classifications work and said that he would keep the board informed as this progresses.

 

7.08 – Proposed application for Mary M. Knight students to participate in SHS athletics:

Bill Hicks also told board members that Mary M. Knight School District has cancelled all sports except for basketball and track and are petitioning Shelton to allow their students to play with Shelton.  Bill said they expect only 3 or 4 students to come in.

 

Board members had a number of questions/concerns regarding this request, which included: 1) our levy money supports our activities, so in all fairness a fee should be established and charged to MMK; 2) how will students get to Shelton for practices and games and who is responsible for getting them home afterwards.; 3) MMK students will be taking positions away from Shelton students; 4) can we require these MMK students to enroll in Shelton; and 5) can we develop procedures that spell out these requirements, etc. 

 

Chairman Freund said that until the details have been worked out and the board’s questions answered, the request from Mary M. Knight cannot be approved.  Bill Hicks will get answers to the board’s questions and be back at the July 12 board meeting.

 

7.09 – Proposed K-5 Language Arts Reading Adoption:

The K-5 Language Arts Reading adoption, in the amount of $162,394.59, was presented at the last meeting.  Board members had no additional questions or concerns regarding the adoption.  Ross Gallagher made a motion to approve the K-5 Language Arts Reading Adoption as presented.  Julianna Miljour seconded the motion and the motion passed unanimously.

 

7.10 – Report from the student board representative:

Amy Thornton said she did not have anything to report on, however she was hoping to introduce the new alternate student board representative but he was unable to attend tonight’s meeting.

 

CONSENT AGENDA:

Holly Sharpe asked why the travel requests were now on the consent agenda.  Chairman Freund said that since board meetings have become very long, putting the travel requests on the consent agenda that involve no cost to the school district was discussed at the last meeting as a way of shorting the meeting time.  The district has revised the travel request form so that it now answers a lot of the questions the board has had in the past. 

 

Holly Sharpe made a motion to approve the consent agenda, with addition of Items 8.12 and 8.13. Sue McCausland seconded the motion and the motion passed unanimously.  The board:

 

1.      Approved minutes from the June 14, 2005 regular board meeting.

2.      Approved overnight travel for five Shelton High School ASB officers to attend AWSP Leadership Camp at Cispus Learning Center on July 18-23, 2005.

3.      Approved overnight travel for the Shelton High School Dance Team to attend USA Dance/Drill Camp at Central Washington University on August 14-17, 2005.

4.      Approved overnight travel for four Shelton High School football players to attend Football QB and Receiver Camp in Thousand Oaks, CA on July 13-18, 2005.

5.      Approved General Fund Voucher No. 100867 in the amount of $662.56.

6.      Approved Associated Student Body Fund Voucher No. 15665 in the amount of $731.00.

7.      Approved General Fund Voucher Nos. 100868 through 101217 in the amount of $513,741.67.

8.      Approved Capital Projects Fund Voucher Nos. 1516 through 1522 in the amount of $12,258.67.

9.      Approved Associated Student Body Fund Voucher Nos. 15666 through 15748 in the amount of $36,818.04.

10.  Approved Payroll Voucher Nos. 38596 through 38728 in the amount of $2,230,647.13.

11.  Approved Private Purpose Fund Voucher No. 99 in the amount of $100.00.

12.  Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

SUPERINTENDENT’S REPORT:

9.01 – Budget status report:

Jackie McGuire gave a budget status report as of the end of May 2005.

 

9.02 – Proposals for WSSDA positions:

Included in board packets is a form for board members to submit proposals for WSSDA’s Permanent Positions.  The deadline for submittals is September 2.  Superintendent Zook recommended that WSSDA advocate for ample funding for schools and Chairman Freund responded that WSSDA is already doing that.

 

BOARD MEMBER COMMENTS:

·        Amy Thornton has been busy with band, so tomorrow will be her first official day of summer vacation.  Interviews for the new band instructor were held yesterday morning, then in the afternoon each candidate had an opportunity to conduct and teach a piece of music with band students, which Amy said went over extremely well and was the deciding factor.  They followed the same procedure today with interviews for the new choir instructor.

 

·        Julianna Miljour said she enjoyed both high school graduations and said she was very interested in the health and nutrition plans for the schools.

 

·        Ross Gallagher also enjoyed Shelton High School and Choice High School graduation ceremonies.

 

·        Holly Sharpe was sorry to have missed graduation, but had a nice vacation.

 

·        Bill Freund said he had fun handing out diplomas at Shelton High School’s graduation with Ross and Amy.  He commented that he did not see the press at the Choice graduation ceremony and that they had a few exciting moments during the ceremony.  Bill also said the band and choir did a terrific job at Shelton High School’s graduation ceremony.

 

·        Sue McCausland heard a lot of comments from people about Shelton High School graduation being on Saturday morning for the first time and that the Pavilion was cool instead stuffy as it usually is in the evening.  She also attended the Parent Home Partnership graduation along with Ross and Joan.  Sue also said that 800 students from our community are in the soccer program and she is once again spending all her time at the soccer park.

 

FOR THE GOOD OF THE ORDER:

Superintendent Zook is on vacation beginning this Friday, July 1, through next week.

 

ADJOURN

Chairman Freund declared the meeting adjourned at 8:30 p.m.