The Shelton School District Board of Directors met in regular session at 6:00 p.m. on July 26, 2005 in the Board Room located at the CHOICE School.

 

Board members present:  Chairman Bill Freund, Holly Sharpe, Sue McCausland, Julianna Miljour, and Ross Gallagher.

 

Staff members present:  Superintendent Joan Zook, Jackie McGuire, Alison Nutt, Marcie McKaig, Mark Weston and Gerry Apple.

 

Others present:  Dedrick Allen, Cathy Foley, Shannon Foley, Bo Jungmayer, Rich McCausland, Tim Donnell, and Kelsea Larson.

 

CALL TO ORDER

Chairman Freund called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

 

ADOPTION OF THE AGENDA

There were five additions to the agenda as follows:

  1. A new Item 7.02 – Proposed top priorities for the superintendent for 2005/06.
  2. A new Item 7.03 – Proposed salary schedule for the position of S.O.C.K. KWiP Program Manager.
  3. A new Item 7.04 – Proposed out-of-state travel for Kelsey Martin-Keating, new S.O.C.K. KWiP Program Manager.
  4. A new Item 8.10 – Proposed Private Purpose Trust Fund Voucher No. 100.
  5. A new Item 8.11 – Proposed supplemental personnel report.

Holly Sharpe made a motion to adopt the agenda as amended.  Sue McCausland seconded the motion and the motion passed unanimously. 

 

REPORTS AND RECOGNITIONS

6.01 – Report on National SADD Conference and NSSP Conference:

SAFTYE Club Advisor Gerry Apple and students Shannon Foley, Bo Jungmayer, Rich McCausland, Kelsea Larson and Tim Donnell reported to the board on their attendance at the SADD Conference in Washington, D.C. in June and the National Student Safety Conference in Jackson, Mississippi in July.

 

6.02 – Report on energy retrofitting project at Shelton High School:

Mark Weston, Director of Operations, reported on the energy retrofitting project at Shelton High School, which will focus on the swimming pool, gymnasium, 100 building (SUB and kitchen) and general campus area.   Mark explained the total cost of the project, the initial district outlay, a state treasury loan, and the utility incentive and went over the proposed payback structure of a possible treasury loan.

 

6.03 – Review of the 2005-2010 Affirmative Action Plan:

Marcie McKaig, Director of Human Resources, reviewed the district’s 2005-2010 Affirmative Action Plan.  The plan outlines steps to be taken to ensure that district policies and practices do not unlawfully discriminate against an individual on the basis of race, color, creed, religion, age, sex, ethnicity, national origin, veteran status, marital status or the presence of a sensory, mental or physical disability.  It also takes steps to actively promote employment opportunities to qualified individuals in protected groups that are underutilized in the workforce.  This report, which will be submitted to OSPI, is a requirement of the district, however it is voluntary for staff members to provide the information.  A new survey of all employees will be conducted in an effort to obtain the most accurate data possible.

 

DISCUSSION ITEMS

7.01 – Proposed out-of-district conference report form:

Board members reviewed a new form to be completed by staff members upon their return from an out-of-district conference or training, to be used in conjunction with the staff out-of-state travel request form.  A minor wording change was made to #5; the last sentence on the form was deleted; and a one-week timeline for submitting the form upon the staff member’s return was added.

 

7.02 – Proposed priorities for the superintendent for 2005/06:

Superintendent Zook told board members that these are the proposed goals that she gave board members in her board letter last week.  Board members were in agreement with the goals and there was no additional discussion.

 

7.03 – Proposed salary schedule for the S.O.C.K. KWiP Program Manager:

Superintendent Zook explained that she met with S.O.C.K. Director Sue Sheldon this afternoon regarding the 3-year federal grant S.O.C.K. received to provide mentors for our most at-risk 4-8 graders.  The Shelton School District is a partner in the grant with S.O.C.K. and the Squaxin Island Tribe.  S.O.C.K. has requested that the KWiP Program Manager, who is Kelsey Martin-Keating, be employed by the school district, which will allow her to have access to school records, access to staff, have office space in one of our schools and to conduct business much more efficiently.  S.O.C.K. will give the district a grant to pay for the program manager’s salary and the district will be responsible for providing the benefits.  The benefit to the district is to the at-risk students who get to participate in this mentoring program.  High school student mentors, as well as adults, will work academically and socially with these students, being their cheerleading squad so to speak.  The students will be selected by teachers.  Chairman Freund had several questions regarding liability for this program and for the employee working after school and off school district premises, etc.  Superintendent Zook said she would ask those questions of our insurance company.  Sue McCausland made a motion to approve the salary schedule for the S.O.C.K. KWiP Program Manager.  Julianna Miljour seconded the motion and the motion passed unanimously.

 

7.04 – Proposed out-of-state travel for the KWiP Program Manager:

A requirement by the federal government for the S.O.C.K. mentoring grant is attendance at a U.S. Department of Education, Office of Safe & Drug-Free Schools, Mentoring Conference in Washington, D.C. on August 13-18, 2005.  Kelsey Martin-Keating and Sue Sheldon will be attending.  The travel is completely funded by the grant and paid through S.O.C.K., not the school district.  Holly Sharpe made a motion to approve the travel, Sue McCausland seconded the motion and the motion passed unanimously.

 

CONSENT AGENDA

Board members had several questions regarding the travel requests listed as Items 8.02 and 8.03.

On Item 8.02, the number of OBJH cheerleaders traveling to Evergreen State College was not listed on the travel request form, nor was it clear on the exact mode of transportation.  The board will allow this travel on the condition Superintendent Zook gets satisfactory answers to the board’s questions.  Item 8.03 was pulled off of the consent agenda until further clarification can be obtained from Yearbook Advisor Cami Baugh, then the travel can be authorized by the superintendent.  Holly Sharpe made a motion to approve the consent agenda as amended, without Item 8.03.  Sue McCausland seconded the motion and the motion passed unanimously.  The board:

 

1.      Approved minutes from the July 12, 2005 regular board meeting.

2.      Approved overnight travel for the Oakland Bay Junior High cheerleaders to attend summer camp at the Evergreen State College on August 2-5, 2005

3.      Approved General Fund Voucher No. 101218 in the amount of $10,875.49.

4.      Approved General Fund Voucher Nos. 101219 through 101446 in the amount of $328,665.94.

5.      Approved Capital Projects Fund Voucher Nos. 1523 through 1531 in the amount of $86,658.09.

6.      Approved Associated Student Body Fund Voucher No. 15749 in the amount of $6,128.11.

7.      Approved Associated Student Body Fund Voucher Nos. 15750 through 15783 in the amount of $19,992.32.

8.      Approved Private Purpose Trust Fund Voucher No. 100 in the amount of $75.00.

9.      Approved Payroll Voucher Nos. 38729 through 38858 in the amount of $2,233,943.73 for July 2005.

10.  Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

After some discussion by board members regarding travel requests being on the consent agenda vs. a discussion item, it was agreed that Joan Zook would speak to the principals about the importance of staff members filling out travel forms properly and in their entirety and that the principals will check the forms for accuracy before approving them and sending them to the superintendent for approval by the board.  It was also suggested and agreed to by the board that all requests for summer travel must be submitted to the board for approval before staff leave for the summer.

 

SUPERINTENDENT’S REPORT

9.01 – Budget status report:

Jackie McGuire gave a budget status report as of June 2005.

 

9.02 – Budget extension proposal:

Jackie McGuire also reviewed the budget extension proposal for the 2004/2005 school year, which reflects an increase in the 2004/2005 district budget in the total amount of $847,370 – from $32,041,689 to $32,889,059.  Expenditures have been greater than expected this year in the areas of curriculum adoption and media services, special education, career and technical ed/vocational, fuel and parts, major maintenance, legal fees, grants, and higher food costs.  There will be a public hearing on the proposed budget extension during the August 9, 2005 regular school board meeting.

 

BOARD MEMBER COMMENTS

·        Sue McCausland said she was happy to pick up son, Rich, at the airport after the NSSP conference in Mississippi.

 

·        Julianna Miljour said that Mason County Drug Abuse Prevention (MCDAP) will be hosting the Mason County Youth Celebration in October; said she is flying down to California in the morning to visit relatives; she will be out of the country in late August, so she will not be at the last August board meeting; and she filed today for re-election to her board position.

 

·        Ross Gallagher has been drag racing in Seattle and spent time recently in the San Juan Islands.

 

·        Holly Sharpe’s sister is visiting from Michigan, as well as her grandchildren from Alaska; she hasn’t yet filed for re-election to her board position; and she also will not be here for the last board meeting in August.

 

·        Bill Freund said he was very impressed with how well the SAFTYE Club students spoke this evening and said he’d also like to know where all the fish have gone.

 

FOR THE GOOD OF THE ORDER

·        Margo Otto, Bordeaux Elementary Principal, is in the hospital in Montana recovering from emergency gall bladder surgery.  She has had two surgeries so far and is in ICU.  She will not be back to work by the start of the school year, so Carey Murray has been appointed interim principal until Margo is able to return.  Carey is credentialed, very capable and is a long-time staff member at Bordeaux.

 

·        Joan Zook will be out of the office on Friday, July 29th and Monday, August 1st.  She is traveling to South Dakota for her mother’s 90th birthday.

 

ADJOURN

Chairman Freund declared the meeting adjourned at 8:47 p.m.

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

                                                                       

Secretary to the Board