The Shelton School District Board of Directors met in regular session at 6:00 p.m. on August 9, 2005 in the Board Room located at the CHOICE School.

 

Board members present:  Chairman Bill Freund, Holly Sharpe, Sue McCausland, Julianna Miljour, and Ross Gallagher.

 

Staff members present:  Superintendent Joan Zook, Jackie McGuire, Alison Nutt, Marcie McKaig, Mark Weston, Linda Arnold and Sandi Thompson (Jones).

 

Others present:  Dedrick Allen, Jeff Green, Lynda Ring-Erickson, Jayni Kamin, Emmett Dobey and Randy Bohannon. 

 

CALL TO ORDER

Chairman Freund called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

 

ADOPTION OF THE AGENDA

Holly Sharpe made a motion to adopt the meeting agenda as presented.  Julianna Miljour seconded the motion and the motion passed unanimously.

 

PUBLIC HEARING ON THE 2004/05 BUDGET EXETNESION

Chairman Freund opened the public hearing on the district’s proposed 2004/05 budget extension.  Hearing no comment from the audience or board members, Chairmen Freund then closed the budget hearing.

 

REPORTS AND RECOGNITIONS

7.01 – Mason County’s Comprehensive Plan under the Growth Management Act:

Mason County Commissioners Lynda Ring-Erickson and Jayni Kamin, and Emmet Dobey, Director of Community Development, spoke about Mason County’s Comprehensive Plan under the Growth Management Act.  Every five years the county is required to update the plan, which they are currently in the process of doing.  The current update includes economic development and a health and human services components which they have not had in the past.  They will also have updated information on population, housing, urban growth boundaries and other statistical updates that the board might find useful.  They spoke about their desire to start a Community Foundation, similar to that of our Shelton Schools Foundation and invited board members to attend several upcoming meetings on various components of the Comprehensive Plan.  Ross Gallagher is the board’s appointed liaison for this process.

 

DISCUSSION ITEMS

8.01 – Energy retrofitting proposal at Shelton High School:

Mark Weston reported to the board at their July 26th meeting on the energy retrofitting project at Shelton High School.  Chairman Freund asked Mark to come back tonight for further discussion regarding whether or not to borrow $589,106 for the project by way of a 4% state treasury loan or to fully front fund the entire amount by using bond money that was earmarked for the remodeling of the high school auditorium lobby area.  That remodeling work included making the lobby larger, reworking the bathrooms and improving handicapped accessibility.  The HVAC work in the auditorium would not be compromised.  Mark reviewed a payback comparison showing the yearly net savings with the state treasury loan and without the loan.  Without the loan, the district’s average yearly net savings each year for the next 10 years would be $80,422, which would go directly into the General Fund.  With the state treasury loan, the average yearly net savings each year over the next 10 years would be $8,366.  After further discussion amongst board members, Mark and Superintendent Zook, it was the consensus of the board to fully front fund the energy retrofitting project by using the funds earmarked for the auditorium lobby remodel and not to seek a state treasury loan.

 

8.02 – Proposed Resolution No. 05-04:

Proposed Resolution No. 05-04 authorizes a budget extension in the amount of $847,370 for the 2004/2005 school year, increasing the General Fund appropriation from $32,041,689 to $32,889,059.  This was discussed in detail at the July 26th regular meeting and a public hearing held tonight, so no further discussion was necessary.  Holly Sharpe moved, seconded by Ross Gallagher, to approve Resolution No. 05-04 as presented.  The motion passed unanimously. 

 

8.03 – Review of the preliminary 2005/2006 district budget:

Jackie McGuire reviewed the preliminary 2005/06 district budget.  She reviewed a budget narrative highlighting what this budget accomplishes, which is trying to continue and maintain current programs and add a few enhancements; reviewed several key pages from the actual budget document; reviewed projected enrollment and class size; reviewed revenues to expenditures by program in the General Fund; and athletic and activities programs.  There will be a public hearing on the proposed 2005/06 budget at the August 23rd regular board meeting.

 

8.04 – Proposed salary schedule for the position of Technology Coordinator:

Superintendent Zook explained that Glenn Shorten, Technology Coordinator, has been paid on the teacher’s salary schedule with additional days, but has not actually worked in the classroom for several years, so he must be moved off the teachers salary schedule and on to the professional/technical salary schedule.  This new salary schedule does not reflect an increase in pay for the position, just a move to a different schedule.  Sue McCausland asked Superintendent Zook to explain how the salary schedule works.  Holly Sharpe then made a motion to adopt the salary schedule as presented, Julianna Miljour seconded the motion and the motion passed 4-1 with Sue McCausland abstaining.

 

8.05 – Proposed out-of-state travel for Marcie McKaig:

Marcie McKaig requested approval to travel to San Diego, CA on October 3-8, 2005 to attend the American Association of School Personnel Administrators (AASPA)  67th Annual Conference.  Because Marcie is AASPA’s Region I Representative, AASPA contributes to a portion of the travel costs.  Holly Sharpe made a motion to approve the travel.  Julianna Miljour seconded the motion and the motion passed unanimously.

 

 

8.06 – Board evaluation action plans:

Several board meetings ago, each board member was assigned goals to work on from their recent board self-evaluation which received an overall score of under 3.8. Sue McCausland and Amy Thornton worked on Goals 1.1 and 5.5; Julianna Miljour worked on Goals 1.2, 5.1 and 4.3; Ross Gallagher worked on Goals 3.1 and 4.1; Holly Sharpe worked on Goal 3.5; and Bill Freund worked on Goals 1.4 and 5.4.  Each board member reported on the work they had done so far.  Alison will collate all the comments and distribute a copy to board members.

 

CONSENT AGENDA

Ross Gallagher made a motion to approve the consent agenda as presented.  Holly Sharpe seconded the motion and the motion passed unanimously.  The board:

 

1.      Approved minutes from the July 26, 2005 regular school board meeting.

 

2.      Approved the cancellation of General Fund Warrant Nos. 98321 and 99115 never received by the vendor and General Fund Warrant No. 38848 issued in error.

 

3.      Approved the supplemental personnel report as presented and as listed below:

-         Hired Erick Niemi as a P.E. teacher at Bordeaux Elementary for the 2005-06 year only.  (Leave replacement for Eric Nicolai.)

-         Accepted the resignation of Beverly Turner as Accounting Assistant in the Business Office effective 7/15/05.  (From a leave of absence.)

 

SUPERINTENDENT’S REPORT

·        Superintendent Zook reported that a small amount of asbestos was discovered at Mt. View Elementary today by technology department staff doing work in the building.  The asbestos is in a non-traffic area, no exposure occurred and it will be removed first thing tomorrow morning.

 

·        The district wrote and received a $35,000 state grant to help the district’s homeless students.  The grant monies will be used to pay for things such as yearbooks, ASB cards, tennis shoes, transportation, etc., for homeless students.  It will also provide for a portion of the salary for Barb Skillman, the district’s staff person who deals directly with these students and their families.

 

BOARD MEMBER COMMENTS

·        Julianna Miljour just returned from a trip to California to visit family she hasn’t seen in a number of years and she’s looking forward to going on vacation again at the end of August.

 

·        Sue McCausland wondered what type of work was going on in the front of Mt. View Elementary.  Joan Zook explained that the Mt. View PTSO is removing all the old landscaping and installing new landscaping in the front of the school.  Sue also said she’s still busy with soccer.

 

·        Ross Gallagher said he’s wearing another hat – he’s now the representative for the Mason, Lewis and Thurston County Labor Council.  He traveled to Spokane last week for their conference and had an opportunity to speak with Maria Cantwell.  Ross also commented that the Longview School District is now paying 2 ˝ times the dollar amount for the use of drug dogs than they originally thought they would be paying.

 

·        Holly Sharpe said all her visiting family members have gone home.  She will also be taking a trip to Ecuador so she will not be at the August 23rd regular board meeting or the new teacher breakfast on August 29th.

 

·        Bill Freund begins work at OSPI on August 17.

 

FOR THE GOOD OF THE ORDER

·        Board members received a copy of the back-to-schedule and are invited to attend the new teacher breakfast on August 29th and all staff day on September 6th.

 

·        With Julianna Miljour and Holly Sharpe planning to be out of town on August 23rd, Chairman Freund, Ross Gallagher and Sue McCausland must be present in order to have a quorum.

 

EXECUTIVE SESSION

At 8:10 p.m. Chairman Freund announced that the board would take a 5-minute recess and would then enter into executive session for 30 minutes to discuss negotiations.

 

The board returned to regular session at 8:45 p.m.

 

ADJOURN

Chairman Freund declared the meeting adjourned at 8:45 p.m.