The Shelton School District Board of Directors met in regular session at 6:00 p.m. on January 10, 2006 in the board room located in the CHOICE School.

Board members present: Chairman Ross Gallagher, Julianna Miljour, Bill Freund, Sue McCausland, Holly Sharpe and student board representative Amy Thornton.

Staff members present: Superintendent Joan Zook, Debbie Wing, Mark Weston, Linda Arnold, John Hill, Sheryal Balding, Cindy Roaf, Marcie McKaig, Alison Nutt and Sandi Thompson.

Others present: Jeff Green and Dedrick Allen.

CALL TO ORDER

Chairman Gallagher called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

Chairman Gallagher also read the district’s Mission Statement.

ADOPTION OF THE AGENDA

There was one addition to the consent agenda which was a new Item 8.13 – Supplemental Personnel Report. Julianna Miljour made a motion to adopt the agenda as amended. Bill Freund seconded the motion and the motion passed unanimously.

REPORTS AND RECOGNITIONS

6.01 – Recognition of Sandi Thompson and the MCTC staff:

Board members recognized Mason County Transportation Coop Director Sandi Thompson and the mechanics for achieving outstanding bus inspections by the Washington State Patrol. Sandi commented that this is a great honor for the mechanics, who don’t get measured by doing well in wages but measured by the safety of our students. She explained that the State Patrol performs two inspections each year. One inspection is planned and every bus in the fleet is thoroughly inspected. The other inspection is a surprise and 25% of the fleet is inspected.

6.02 – Just 5 Clicks demonstration:

Debbie Wing gave board members a computer demonstration on the Just 5 Clicks student achievement data analysis system, with the help of Greg Gutkowski, co-founder of Just 5 Clicks, on speaker phone from Chicago. The district is in great need of a data management system that will allow our principals and teachers to have access to student achievement data. The Skyward system is not capable of providing this type of information. The cost for Just 5 Clicks is $6 per FTE or $24,000 per year which includes staff training. Debbie said the money is currently available in her Teaching and Learning budget. The contract is from year to year, so we can look at other options if Just 5 Clicks turns out to be not what we thought. The state may also have a data management system available for school districts by that time. Once the district makes the commitment, the estimated time to get the program up and running is 3 months plus staff training. Just 5 Clicks also has financial data capabilities included in the package price.

Joan Zook told board members that she was very excited about Just 5 Clicks and thinks that entire state will go this route soon because all school districts are in need of this information.

DISCUSSION ITEMS

7.01 – Proposed Resolution No. 06-01:

Proposed Resolution No. 06-01 affirms that 1,200 sq. ft. of covered playshed area at Mt. View will be demolished, that 52,797 sq. ft. of Mt. View will be modernized and that 1,200 sq. ft. shall be new space in-lieu of the demolished playshed. Mark Weston said this is a similar resolution as the board adopted for our Bordeaux and Evergreen construction projects, which puts the square footage in line with OSPI’s three categories for capital projects – modernization, new in lieu of and new. Mark is hoping the architect will have a concept drawing of the modernized Mt. View School ready for the next board meeting. Bill Freund made a motion to approve Resolution No. 06-01. Julianna Miljour seconded the motion and the motion passed unanimously.

7.02 – Proposed out-of-state travel for Cindy Roaf:

Cindy Roaf, who is the current president of the Educational Support Personnel and an educational assistant at Olympic Middle School, requested approval to attend the National Education Association / Educational Support Personnel 2006 Conference in Philadelphia, PA on March 8-12, 2006. The cost of the travel is $1,694 and Cindy is proposing to use $960 from the district’s ESP Staff Development Fund and $734 from ESP Association Training Funds. Holly Sharpe moved, seconded by Bill Freund, to approve the travel. The motion passed unanimously.

7.03 – Proposed out-of-state travel for John Hill:

John Hill requested permission to attend the 85^th Annual National Association of Elementary School Principals’ Conference in San Antonio, TX on March 31-April 5, 2006. Per the administrators’ bargained agreement, this is Margo Otto’s year to attend a national conference and John’s in 2006-07, but due to her illness she and John traded years. The conference is held during our spring break so John will not be out of the district during school time. Holly Sharpe made a motion to approve the travel and Julianna Miljour seconded the motion. The motion passed unanimously.

7.04 – Proposed Interdistrict Cooperative Agreement with Tumwater School District:

Joan Zook explained that the district was under the threshold to be eligible to apply for a $950 grant to be used to buy supplies and materials for the Mason County Detention Center, so the Tumwater School District offered to serve as the fiscal agent for the grant and capture the money we are eligible to receive for a 1.6% administrative fee. Bill Freund made a motion to approve the Interdistrict Cooperative Agreement with the Tumwater School District. Sue McCausland seconded the motion and the motion passed unanimously.

7.05 – Proposed revised Policy No. 3110:

Back on the agenda for a second reading and approval was revised Policy No. 3110 – Qualifications of Attendance and Placement. Bill Freund moved, seconded by Holly Sharpe to approve the policy as revised. The motion passed unanimously.

7.06 – Proposed revised Policy No. 2255:

Also back on the agenda for a second reading and approval was revised Policy No. 2255 – Alternative Learning Experience Programs. Bill Freund made the motion to approve the policy as revised, Julianna Miljour seconded the motion and the motion passed unanimously.

7.07 – Proposed revisions to the last section of policies in Personnel Series 5000:

Marcie McKaig presented the last section of revised policies in the 5000 Personnel Series for a first reading. The policies reviewed were Nos. 5271, 5280, 5281, 5310, 5315, 5400, 5401, 5402, 5403, 5404, 5405, 5406, 5407, 5408, 5409, 5410, 5411, 5510, 5525, 5530, 5532, 5610, 5612, 5630, 5641, 5642, 5702 and 5704. Chairman Gallagher thanked Bill Freund for going through these policies and procedures and making some suggested changes, prior to the policies being placed on the agenda for a first reading. Holly Sharpe asked that in the future when a board member suggests changes in policy language, other board members need know what those changes are and the reasoning behind the changes.

Board members then reviewed the policies and made several additional changes to Policy Nos. 5280, 5281, 5400, 5401, 5409, 5410, 5411, 5525, 5530, 5610, 5612, and 5630. All the polices in this last section will be back on the January 24^th board agenda for a second reading and approval.

7.08 – Proposed Calendar of Annual Reports and Reviews:

The proposed Calendar of Annual Reports and Reviews to the Shelton School District Board of Directors was discussed. Superintendent Zook commented that we made some changes to the calendar last year as the year went along, and this update reflects those changes. Because of so many reports in the month of June, board members agreed to move the review of the implementation of the strategic plan and the report on alternative learning programs to May.

CONSENT AGENDA

Bill Freund made a motion to approve the consent agenda with the addition of Item 8.13 – Supplemental Personnel Report. Julianna Miljour seconded the motion and the motion passed unanimously. The board:

· Approved minutes of the December 13, 2005 regular board meeting.

· Approved General Fund Voucher Nos. 102636 through 102646 in the amount of $2,021.34.

· Approved General Fund Voucher Nos. 102647 through 102894 in the amount of $498,844.56.

· Approved Capital Projects Fund Voucher Nos. 1585 through 1590 in the amount of $25,027.51.

· Approved Associated Student Body Fund Voucher Nos. 16017 through 16065 in the amount of $28,926.15.

· Approved Transportation Vehicle Fund Voucher No. 8 in the amount of $2,500.00

· Approved Transportation Vehicle Fund Voucher No. 9 in the amount of $1.00.

· Approved the cancellation of General Fund Voucher Nos. 102347 and 102618 and ASB Fund Voucher No. 15711 which were issued incorrectly due to invoicing errors.

· Authorized the surplus of a 1979 Plymouth van in poor condition and no longer useful to repair.

· Authorized the surplus of several pieces of print shop equipment no longer useful to the district.

· Approved the revised salary schedules for miscellaneous hourly, substitute and temporary positions due to the increase in minimum wage.

· Approved the regular and supplemental personnel reports as submitted and as listed below:

- Approved a leave of absence for CHOICE counselor Kathryn Fletcher from approximately June 5, 2006 through the end of the 2005-06 school year.

- Hired Maize Elford-White as an ESL Educational Assistant at Oakland Bay Junior High effective 1/3/06.

- Accepted the resignation of LaRae Howell as an Educational Assistant at Mt. View Elementary effective 12/16/05.

- Hired Matri Edwards as a Special Education Educational Assistant at Evergreen Elementary effective 1/12/06.

- Hired Larry Fredrick as a substitute custodian, as needed.

- Accepted the resignation of Josh Hulbert, Program Development Specialist for the Technology Department, effective 1/20/06.

- Hired Jennifer Beerbower as Pep Club Co-Advisor at Oakland Bay Junior High for the 2005-06 season.

- Hired Joseph Ferris as Pep Club Co-Advisor at Oakland Bay Junior High for the 2005-06 season.

- Accepted the resignation of Joseph Ferris as Head Baseball Coach at Shelton High School effective 1/9/06.

SUPERINTENDENT’S REPORT

Superintendent Zook had planned to discuss the three large developments going in within the City of Shelton, the proposed impacts on the district and the collection of impact fees for the purpose of buying portables. However, she will postpone that discussion until the next meeting when the press can be present.

BOARD MEMBER COMMENTS

· Sue McCausland went to Oakland Bay Junior High last Thursday evening to share levy information with their PTSO, but no one showed up. Last night Oz Johnston shared levy information with Evergreen’s PTSO while Sue attended the PTSO meeting at Mt. View. While at Mt. View, she received information on their upcoming auction being held at Little Creek and shared that information with fellow board members. Sue also sent another $455.64 to the American Red Cross Katrina Relief Fund that was raised in our school buildings, bringing the total raised to-date to $1,571.35.

· Amy Thornton said the high school basketball games have been exciting lately and have gone into overtime several times. Tomorrow night is a girls’ home basketball game and Friday night is a boys’ home game. Amy announced that she has been accepted into Whitworth College for next year and received a scholarship from them because of her high grade point average, but she hasn’t decided if she will go there. She also had her passport picture taken because she is going on a trip to the Bahamas after graduation.

· Bill Freund is also getting his passport for a trip he is planning to take to the Philippines. He is finished working on one of his big contracts and is working full time at OSPI until his replacement comes on board, then he will be working 2 days a week at OSPI.

· Holly Sharpe said the levy campaign is going very well. The large levy signs have been redone and put up around town. Sign up sheets are available for anyone interested in sign waving, passing out flyers, etc.

· Ross Gallagher enjoyed playing Santa for the children in the Birth to 3 program. He listened to part of the Governor’s speech before coming to the board meeting tonight. She spoke about education and the importance of children being ready when they enter kindergarten. Ross said he meant to bring WSSDA’s legislative positions to tonight’s meeting but did not. He mentioned all-day kindergarten and simple majority as being two of their positions.

FOR THE GOOD OF THE ORDER

Joan Zook asked board members if they wished to continue to receiving “The Board” publication. The majority of the board did, so we will renew the subscription.

EXECUTIVE SESSION

At 8:30 p.m., Chairman Gallagher announced that the board would take a 5-minute recess and would then enter executive session for 15 minutes to finish discussion on the superintendent’s mid-year evaluation.

At 8:47 p.m. the board returned to regular session.

After returning to regular session, board members discussed attendance at OSPI’s High School Summit and January 2006 Conference being held on January 17-19 in Seattle.

ADJOURN

Chairman Gallagher declared the meeting adjourned at 9:00 p.m.

Chairman, Board of Directors

Secretary to the Board