At 5:30 p.m., prior to the start of the regular meeting, a reception was held in the CHOICE auditorium honoring CHOICE teacher Susan Barnard for being selected the 2005 Washington State Teacher of the Year.

The Board of Directors then convened upstairs in the board room for their regularly scheduled meeting at 6:00 p.m.

Board members present: Chairman Bill Freund, Ross Gallagher, Julianna Miljour, Sue McCausland, Holly Sharpe and student board representative Amy Thornton.

Staff members present: Superintendent Joan Zook, Mark Weston, Sheryal Balding, Carey Murray, Sharee Waite, Steve Warner, Jackie McGuire, and Alison Nutt.

Others present: James Hong.

CALL TO ORDER

Chairman Freund called the meeting to order at 6:08 p.m. and led the Pledge of Allegiance.

Chairman Freund read the district’s Mission Statement.

ADOPTION OF THE AGENDA

There were several modifications to the meeting agenda as follows:

1. Remove Item 13 – Administering the Oath of Office for Newly Re-elected Board Members.

2. Remove Item 14 – Reorganization of the Board.

3. Add a new Item 9.05 – Supplemental Personnel Report.

Due to a change made last year by the legislature regarding the length of the certification period for elections, the election has not been certified by the Mason County Auditor, so Items 13 and 14 will be postponed until the December 13^th regular board meeting, even though Holly and Julianna both ran unopposed in the election. Holly Sharpe made a motion to adopt the agenda as modified. Julianna Miljour seconded the motion and the motion passed unanimously.

REPORTS AND RECOGNITIONS

7.01 – Report on Bordeaux Elementary School’s School Improvement Plan:

Interim Principal Carey Murray reported on Bordeaux’s 2005-08 School Improvement Plan. She said that because Bordeaux is a Title I school, they have actually been doing a school-wide plan for at least 10 years. Carey discussed the process the staff went through in developing their school improvement plan; discussed the areas of reading, writing, math and science including WASL scores, strategic actions and what Bordeaux is currently doing in each of those four areas; attendance goals; professional development; and parent/family involvement.

7.02 – Report on Evergreen Elementary School’s School Improvement Plan:

Principal Steve Warner discussed Evergreen’s School Improvement Plan. He commented that the current plan is different than the last because Evergreen is making an important transition. They have been doing a lot of program development with the dual language program over past few years, but the program has now matured to the point where staff can spend 80-90% of their time on curriculum instruction improvement. Steve reviewed WASL trend data; WASL scores comparing just Evergreen’s non-Hispanic English speaking students to the district’s other two elementary schools and the state average; demographics between the three elementary schools; the achievement gap between Evergreen’s non-Hispanic English speaking students and their Spanish speaking students; the effectiveness of various bilingual program models; and their goals for reading, math, writing and family support.

Chairman Freund thanked Carey and Steve for their presentations and said it has been very worthwhile for the board to spend the time with principals reviewing their School Improvement Plans.

7.03 – Capital Projects fund update and SHS energy retrofit:

Mark Weston and Jackie McGuire reviewed the projected cash balance in the Capital Projects Fund. After taking into consideration all encumbered expenditures and anticipated revenue, the ending fund balance is projected at $3,588,828.99. If the district goes forward with the front loading of the Shelton High School energy retrofit project at a cost of $725,000, that leaves a balance of $2,863,828.99 in the Capital Projects Fund that can be used for the remodeling of Mt. View Elementary. Mark feels that balance is enough to do a good job with the remodel. Mark told board members that Gordon Beck at OSPI has really gone to bat for the district in terms of getting the Mt. View remodeling project on a fast track for approval at a special State Board of Education meeting being held in December. He said Gordon has a lot of faith in the district after seeing what we’ve accomplished over the past 4 years with our other construction projects.

Mark then discussed the revised cost summary (as of 11/18/05) of the Shelton High School energy retrofit project, which will include:

Mechanical Measures:

Install new Energy Management Control Systems in the gymnasium and pool areas.

Replace pool air and water heating systems with gas boilers.

Replace mini-dome air handling system with new heat pumps – rooftop.

Lighting Measures:

Campus-wide upgrades to T-8 technology.

Replace mini-dome halide fixtures with T-8 lighting.

Add occupancy sensors throughout gymnasium.

Water Measures:

Replace all water closets campus wide.

Retrofit all sinks, urinals, showers and spray nozzles with low flow devices.

The financial summary for the project is:

Amount financed: $505,193

Cash payment: $725,000

Loan length: 12 years

Annual finance cost: $53,632

Average annual savings: $57,434

Board members briefly discussed possible financing options for the Shelton High School energy retrofit project and Chairman Freund suggested Mark contact Bill Panos at OSPI regarding possible low interest loans that may become available to school districts in the future. The board will discuss financing options for this project in more detail at a future meeting. The board then gave Mark their approval to front load the Shelton High School energy retrofit project and move forward as outlined above.

DISCUSSION ITEMS

8.01 – Report from student board representative:

Amy Thornton reported that the Shelton High School band held their annual Medieval Feast last weekend, which was a success and was well attended by the community. Tomorrow is a half-day early release for the start of Thanksgiving break.

CONSENT AGENDA

Holly Sharpe made a motion to approve the consent agenda as amended, Sue McCausland seconded the motion and the motion passed unanimously. The board:

· Approved minutes from the November 8, 2005 regular school board meeting.

· Authorized cancellation of General Fund Warrant Nos. 94363, 96900, 97384 and 101784 lost or never redeemed by the vendors.

· Authorized the surplus of a 1987 77-passenger school bus which cost of repair exceeds value.

· Approved the regular and supplemental personnel reports as submitted and as listed below:

- Approved a leave of absence for M. Kathy Smith, E.A. in the CHOICE daycare, from December 9, 2005 through the end of the 2005-06 school year.

- Hired Elli Harron as Elementary Basketball Coach at Evergreen for the 2005-06 season.

- Hired Liz Canright as Asst. Girl’s Basketball Coach at Shelton High School for the 2005-06 season.

SUPERINTENDENT’S REPORT

10.01 – 2004-05 year-end fiscal report:

Jackie McGuire reported that the Annual Financial Report for the 2004-05 fiscal year has been completed, has been approved by ESD 113 and has been submitted to OSPI for final approval. The district ended the year with a General Fund balance of $1,314,493. Jackie went over the highlights of the report with the board.

10.02 – Budget status report for September 2005:

Jackie then reviewed the budget status report for September 2005. As of the current date, our enrollment is continuing to stay above budget by a significant amount.

Joan Zook announced that the Shelton School District received the 2005 Diversity Award from the Washington State School Directors’ Association (WSSDA) in recognition of the school district’s outstanding achievements in the areas of diversity and multicultural education. The award was presented to board members Ross Gallagher and Sue McCausland at the dinner banquet during the Annual WSSDA Conference in Seattle last week.

She also told board members that she was pleased at what she was hearing from the Shelton High School faculty in terms of the opportunity they are making out of changing to a 6-period day next year, especially since there was so much emotion at the time the change was announced several weeks ago.

BOARD MEMBER COMMENTS

· Amy Thornton said the Shelton High School band will be marching in the Christmas Parade coming up soon.

· Julianna Miljour wished everyone a great holiday season.

· Ross Gallagher had an opportunity at the WSSDA Conference to hear the Roosevelt High School band from the Seattle School District, which is ranked the #2 band in the country, and said the Shelton High School band sounds just as good. He also heard the Puget Sound Choir at the WSSDA Conference; said he’s been re-appointed to the WSSDA Resolutions Committee; and said our neighboring school districts had quite a few board members attend the annual conference.

· Holly Sharpe was glad Ross and Sue were able to accept the Diversity Award on behalf of the board. She also reported that a scan performed last week did not find any cancer cells in her thyroid, so she does not have go undergo additional radiation treatment, however she is having an eye scan tomorrow for a condition that developed as a result of her thyroid treatment.

· Sue McCausland’s foot is slowly getting better after having surgery. She was happy to be able to attend the dinner banquet at the WSSDA conference last Friday evening and said she enjoyed seeing the presentations and visiting with Cathy Gallagher.

· Bill Freund mentioned Washington Learns, the Governor’s K-12 Finance Study, and said the Governor was angry at the K-12 system because school districts were sent an on-line survey by her office staff but didn’t respond. Districts did not respond because they never received the survey. Joan Zook commented that we did finally receive the on-line survey and we did respond, however the survey did not provide any opportunity for districts to explain their responses to the questions.

ADJOURN

Chairman Freund declared the meeting adjourned at 8:30 p.m.