The Shelton School District Board of Directors met in regular session at 6:00 p.m. on August 8, 2006 in the board room located at CHOICE Alternative School.

Board members present: Chairman Ross Gallagher, Holly Sharpe, Sue McCausland and Bill Freund.

Staff members present: Superintendent Joan Zook, Jackie McGuire, Linda Arnold, Mark Weston, Alison Nutt and Doug Haskins.

Others present: Jeff Green and Dedrick Allen.

CALL TO ORDER

Chairman Gallagher called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

Bill Freund read the district’s Mission Statement.

ADOPTION OF THE AGENDA

There was one addition to the consent agenda which was a supplemental personnel report as a new Item 8.12. Holly Sharpe made a motion to adopt the agenda with the addition of Item 8.12. Bill Freund seconded the motion and the motion passed 4-0.

REPORTS AND RECOGNITIONS

6.01 – Resource Conservation Management:

Doug Haskins and Mark Weston reported on the district’s new Resource Conservation Management (RCM) program. Doug explained that RCM is a management tool that gives the district more control over the operating costs of our facilities. In 2005, the district’s total utility costs were $1,484,131.82. The RCM program networks with the City of Shelton, Mason County, and state and federal agencies. Some of the things the district is doing to conserve include conducting facility efficiency surveys; adding an irrigation meter at Shelton High School; adding garbage compactors at Shelton High School (which will serve SHS, OBJH and MCTC); installing new thermostats at Shelton High School; moving thermostats to better locations at Evergreen; replacing all toilets at Shelton High School with low-flow toilets and also low-flow sink fittings; and renovating the mini-dome with new energy-conserving lighting and HVAC; and renovating the pool with new boilers, HVAC and lighting.

DISCUSSION ITEMS

7.02 – Review of proposed 2005-06 budget extension:

Jackie McGuire reviewed the proposed 2005-06 budget extension in the amount of $393,000. She explained that the purpose of the budget extension is to increase the bottom line of expenditures, or appropriations, to accommodate more spending than we had originally planned. This is due to a large enrollment growth this year, as well as several other factors, which increased our revenue and provided us with the means to increase the bottom line of our expenditures. A public hearing on the proposed budget extension will be held at the August 29^th regular board meeting, followed by adoption.

7.01 – Review of proposed 2006-07 district budget:

Jackie McGuire also presented the third and final review of the proposed 2006-07 district budget. A public hearing of the proposed budget will be held at the August 29^th regular board meeting, followed by adoption.

CONSENT AGENDA

Holly Sharpe made a motion to approve the consent agenda with the addition of Item 8.12. Sue McCausland seconded the motion and the motion passed 4-0. The board:

1. Approved minutes of the July 11, 2006 regular board meeting.

2. Approved General Fund Voucher Nos. 104569 through 104826 in the amount of $415,029.82.

3. Approved Capital Projects Fund Voucher Nos. 1624 through 1625 in the amount of $136,282.14.

4. Approved Associated Student Body Fund Voucher Nos. 16488 through 16508 in the amount of $20,516.05.

5. Approved Private Purpose Trust Fund Voucher No. 111 in the amount of $500.00.

6. Approved Private Purpose Trust Fund Voucher Nos. 112 through 113 in the amount of $750.00.

7. Approved Private Purpose Trust Fund Voucher No. 114 in the amount of $95.00.

8. Approved Payroll Voucher Nos. 40185 through 40310 in the amount of $2,288,446.27.

9. Approved overnight travel to Central Washington University on August 14-16, 2006 for 4 members of the Shelton SADD Club to attend the state-wide Youth SADD Advisory Board meeting.

10. Approved the regular personnel report as submitted and as attached. (See Attachment #1.)

11. Approved the cancellation of General Fund Voucher No. 104148 and ASB Fund Voucher No. 15020.

12. Approved the supplemental personnel report as submitted and as attached. (See Attachment #1.)

SUPERINTENDENT’S REPORT

9.01 – Budget status report:

Jackie McGuire reviewed the budget status report for the end of June 2006.

9.02 – Airport Overlay Zone Ordinance:

Joan Zook met recently with Port of Shelton officials regarding the Airport Overlay Zone Ordinance. In looking at the map of the airport zone, a section of both the Shelton High School and Oakland Bay Junior High property fall within “Zone 6” which encompasses an area surrounding the runway of approximately 5,000 feet. This means that any future expansion of the Shelton High School or Oakland Bay Junior High that includes permanent buildings could not occur within this zone. Bill Freund suggested one possibility might be partnering with the Port to move the airstrip, which would be considerably cheaper than constructing a new high school. Joan said the Port is very interested in working with the district for minimum impact. The City of Shelton has not approved the Airport Overlay Zone Ordinance and there is some question as to whether they will. Joan will keep the board informed as she learns more.

9.03 – Competitive grants:

Superintendent Zook also reported that the district has received two competitive grants from OSPI. One is for $75,000 for the dual language program and the other is for $10,000 for our homeless students.

BOARD MEMBER COMMENTS

· Sue McCausland and a friend took their sons, who will all be seniors next year, to visit Western Washington University in Bellingham. Also, the Shelton High School ASB Officers returned last week from their leadership conference in Chewelah and Sue has never seen them so excited about a conference they have attended.. She said it was fun to see their enthusiasm.

· Bill Freund thinks the district should consider joining a group that is exploring a lawsuit against the State of Washington for continuing to under fund education and recommended the district start attending their meetings to see what it’s about. The next meeting is schedule for 9:30 a.m. on August 18^th at the WEA headquarters in Federal Way. Bill will be presenting even though he will not be on the WEA payroll until September. He also commented that a JLARC study just confirmed that transportation is also under funded by the state but there is still no relief coming for school districts.

· Holly Sharpe has been recuperating from recent eye surgery.

· Ross Gallagher’s daughter recently attended the Renaissance Conference in Florida, along with several other Shelton High School students. Ross also commented on the amazing community support of the drag races held this weekend in Shelton.

FOR THE GOOD OF THE ORDER

· The WSSDA Annual Conference is November 15-18 in Spokane. Board members should let Alison know as soon as possible if they plan to attend so that travel arrangements can be made. Attendees must first register for the conference before hotel reservations are accepted.

· There have been 4 requests for applications for the Director District #5 board vacancy, but none have been returned. The deadline is August 11^th.

· All Staff Day is Tuesday, September 5^th at Shelton High School. Administrators will be serving breakfast at 7:30 a.m. followed by the mandatory all-staff gathering at 8:15 a.m. Board members are invited and encouraged to attend. The first day of school is September 6^th.

EXECUTIVE SESSION

At 7:40 p.m. Chairman Gallagher announced that the board would take a 5-minute recess and then enter into executive session for approximately 15 minutes to finish the superintendent’s evaluation.

The board returned to regular session at 7:55 p.m.

ADJOURN

Chairman Gallagher declared the meeting adjourned at 7:55 p.m.

Chairman, Board of Directors

Secretary to the Board