The Shelton School District Board of Directors met in regular session at 6:00 p.m. on April 24, 2007 in the board room located at CHOICE High School.

 

Board members present:  Chairman Julianna Miljour, Marty Crow, Holly Sharpe, Peter Boome, Sue McCausland and student board representative Daniel Glenn.

 

Staff members present:  Superintendent Joan Zook, Linda Arnold, Alison Nutt, Paul Stone, Gordy Hansen, Margo Otto, Elli Harron, and Sue Wirzbicki.

 

Others present:  Jeff Green and a number of Shelton High School students.

 

CALL TO ORDER

Chairman Miljour called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

 

ADOPTION OF THE AGENDA

There were two modifications to the agenda:

1.      Remove Item 8.03 – Proposed overnight travel to Mt. St. Helens and the Oregon Museum of Science and Industry for Home Partnership Program students.

2.      Add a new Item 8.06 – Supplemental Personnel Report.

Holly Sharpe made a motion to adopt the agenda as amended.  Sue McCausland seconded the motion and the motion passed unanimously.

 

Dan Glenn read the district’s Mission Statement.

 

REPORTS AND RECOGNITIONS

6.01 – Recognition of Paul Stone:

Paul Stone, accounting supervisor at the central office, was recognized for completing the ESD 113 Workers’ Compensation Trust Accident Prevention Program.  Joan Zook told board members that Paul is in charge of the district’s safety and risk management programs and the number of employee accidents has gone down dramatically since Paul has been in this position.  She said she was very appreciative of the work Paul has been doing.

 

6.03 – Report on Alternative Learning Programs:

Gordy Hansen gave an update on each of the district’s alternative learning programs which include CHOICE High School, the Flexible Day Schedule Program, Contract Based Education, Re-Entry Program, Home Partnership Program and the Orientation/After School Program. 

 

6.02 – Report on the Critical Incident Plan:

Margo Otto, Elli Harron and Sue Wirzbicki reported on the district’s Critical Incident Plan.  Margo and the school counselors have been working all year on updating the Crisis Response Manual that is used at all sites in the district.  The plan now gives very clear guidelines so that everyone knows their role in a crisis.  All principals, counselors and school secretaries have 2 manuals each – one for school and one for home.  The manual has common phone numbers for the area, gives the who, what, why checklist to follow and gives roles for support counselors.

Sue McCausland suggested adding what building each counselor is in, besides their home and work numbers. 

 

DISCUSSION ITEMS

7.01 – Request for legislative proposals:

The deadline for submitting proposals to WSSDA for the 2008 legislative session is June 1, 2007.  Joan Zook suggested putting this item back on the agenda for the second meeting in May, after the board has had a chance to be briefed on what came out of this legislative session.  It was then agreed that the board would hold a one-hour study session on this topic prior to the start of the May 22 regular board meeting.

 

7.02 – Community Partners for Kids Awards:

The board does not have a process in place or set criteria or guidelines for selecting recipients for their Community Partners for Kids Awards.  So far this year the board has recognized KMAS and the Shelton-Mason County Chamber of Commerce.  After a brief discussion, it was agreed that Holly and Sue would meet during the next two weeks and bring back a recommendation for future awards at the May 8 board meeting.

 

7.03 – Changing the start of board meetings to 5:00 p.m.

The suggestion to change the start time of board meetings from 6:00 p.m. to 5:00 p.m. was brought up at the last meeting.  Peter Boome and Sue McCausland said it would be difficult for them to meet at 5:00 p.m., but could compromise with a 5:30 p.m. start time.  Marty Crow wondered if moving the time to 5:00 p.m. would compromise the ability of community members to be present.  Holly Sharpe responded that the meeting time has been 5:00 p.m. in the past and she did not see any difference in public participation between the time differences.  It was agreed by board members to change the starting time of the regular meetings to 5:30 p.m., beginning with the May 8, 2007 regular meeting.

 

CONSENT AGENDA

Holly Sharpe moved to approve the consent agenda with the removal of Item 8.03 and the addition of Item 8.06.  Marty Crow seconded the motion and the motion passed unanimously.  The board:

·        Approved minutes from the April 10, 2007 regular board meeting.

·        Approved overnight travel to Washington State University on May 9-14, 2007 for FFA students to participate in the State FFA Convention.

·        Approved Payroll Warrant Nos. 41299 through 41303 in the amount of $3,140.33.

·        Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

SUPERINTENDENT’S REPORT

Joan Zook talked briefly about the 2007 legislative session and said it will be several days before we know the impact to the Shelton School District. 

 

 

 

BOARD MEMBER COMMENTS

·        Sue McCausland enjoyed the school board retreat on Saturday.  She is glad to be back after having surgery and thanked everyone for the cards, flowers and well-wishes.  She is also looking forward to high school graduation coming up.

 

·        Dan Glenn said he was impressed how well put together the district’s Critical Incident Plan is.

 

·        Marty Crow also commented that he enjoyed the board retreat and said it was helpful to get to know his fellow board members better.  He was also impressed by the work of facilitator Doyle Winter.

 

·        Peter Boome attended the recent all-district music program and said it was very entertaining.

 

·        Holly Sharpe also thought the board retreat was productive.  She will be giving her presentation on whales to 3rd graders at Mt. View on Thursday.

 

·        Julianna Miljour also thought the board retreat went well and said the board discussed board protocol, goal setting, the superintendent’s evaluation and the board’s self-evaluation.  The meeting with other Mason County school board members on April 19 was also a success and they covered a lot of topics school districts across the county have in common.

 

FOR THE GOOD OF THE ORDER

·        Board members are invited to a special screening of A Thousand Roads at 7:00 p.m. on April 27th at the Squaxin Island Museum.

 

·        The draft board goals and board member protocol will be on the May 8th agenda for approval.

 

EXECUTIVE SESSION

At 7:05 p.m. Chairman Miljour announced that the board would take a 5-minute recess and then enter into a 30-minute executive session with attorney Rob Johnson to evaluate his qualifications to serve as the school district’s attorney to replace Ben Settle.

 

At 7:40 p.m. the board briefly returned to regular session and announced they would return to executive session for another 10 minutes.

 

At 7:51 p.m. the board returned to regular session.

 

ADJOURN

Chairman Miljour declared the meeting adjourned at 7:51 p.m.

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

                                                                       

Secretary to the Board