The Shelton School District Board of Directors met in regular session at 5:30 p.m. on August 12, 2008 in the board room located at CHOICE High School.

Board members present: Chairman Holly Sharpe, Sue McCausland, Gene Crater, Julianna Miljour and Cheryl Travaglione.

Staff members present: Superintendent Joan Zook, Alison Nutt, Jackie McGuire, Brenda Trogstad, Linda Arnold and Roger McCausland.

Others present: Jeff Green, Dedrick Allen and Ross Gallagher.

CALL TO ORDER

Chairman Sharpe called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance.

ADOPTION OF THE AGENDA

There were two additions to the agenda:

1) A new Item 9.09 – supplemental personnel report; and

2) A new Item 9.10 – revision to Board Policy No. 1440.

Sue McCausland made a motion to adopt the agenda as revised. Cheryl Travaglione seconded the motion and the motion passed unanimously.

Cheryl Travaglione read the district’s Mission Statement.

COMMUNITY COMMENTS ON NON-AGENDA ITEMS

§ Roger McCausland told board members that he was going to the University of Washington next week for an all expenses paid week-long OSHA training course. This course will prepare teachers to train and certify their students allowing them to obtain the nationally recognized OSHA 10 general industry certification card. Roger said this was a great opportunity to provide a high quality education program for students and what they need to be prepared for the world of work.

§ Commissioner Ross Gallagher spoke about the recent articles in the Democratic newsletter and the Shelton Journal regarding impact fees. He said the county commissioners are aware they are in the second year of discussions with the Mason County school districts regarding impact fees, which he felt was far too long, and said hopefully the county and school districts can get back together soon. Joan Zook thanked Ross for responding to the impact fee issue and said it was nice to hear that the time is about to come that we can move forward.

BOARD MEMBER COMMENTS

§ Cheryl Travaglione said she has been asking a lot of questions as a new board member. She and Holly Sharpe also visited A Lighthouse on Hammersley Bed and Breakfast and thinks it will be a wonderful place for the board retreat.

§ Gene Crater said he and Sue McCausland visited with the superintendent recently and also met the Jim Judson, the new Athletic Director, who is excited about being in Shelton. Gene also commented on how good the schools grounds are looking.

§ Julianna Miljour also did a tour of all the school grounds looking for one individual and said it was nice to see that staff are back in the buildings preparing for the start of school. She also asked about the revised board building visit schedule and Joan Zook responded that the schedule has not changed other than replacing Peter Boome with Cheryl Travaglione on the schedule.

§ Sue McCausland said she and Gene visited with the new Athletic Director and since she used to be on the Athletic & Activities Committee she shared with him what that group was trying to do and also shared that Gene is the board’s new WIAA representative. Sue said Jim is very excited about being in Shelton and being a part of the community. She also commented that several of our students are involved with the South Sound Soccer Club and they won a tournament in Federal Way this weekend for their age group.

DISCUSSION AND ACTION ITEMS

8.01 – Review of the proposed 2008-09 district budget:

Jackie McGuire gave an overview of the proposed 2008-09 district budget and how the budget addresses the board and district goals. We did not have to make any cuts to staff in this budget, however as we go through the year we will evaluate each open position. Jackie also gave credit to Brenda Trogstad who she said was very instrumental in the budget process this year.

Sue McCausland asked if the budget reflected the high school swimming pool being completely closed on Saturdays. Jackie said yes, in order to have that cost savings the pool has to remain closed for general swimming on Saturdays. However, it can be rented for private pool parties on a Saturday as long as it pays for itself.

8.02 – Topics for discussion at the August 27^th board retreat:

Joan Zook told board members that Mike Boring, WSSDA consultant, has agreed to facilitate the board retreat but we need to give him direction on the topics the board wants to discuss. It was agreed that board member protocol and the board’s role in improving student achievement would be the two main topics. Board members had at their desks a copy of WSSDA’s “Data Dash Board” which ties right into the topic of the board’s role in improving student achievement.

8.03 – WSSDA Board Training:

Chairman Sharpe referred to a draft Board Policy No. 1822, Training and Development for Board Members, that she ask to be discussed at tonight’s meeting. Holly said this was a WSSDA recommended policy and said that since we expect district staff to have the right training to do their jobs then she felt the board should do the same. Holly is currently taking the year-long WSSDA Leadership training course and said she wished she would have had this training before she became the board chair because she has gained a wealth of knowledge from it.

Sue, Gene and Julianna very strongly disagreed with the language in the second paragraph of the draft policy which reads, “Board members seeking the position of board chair, in order to best fulfill their duties as outlined in Policy No. 1220, will complete the WSSDA Leadership training prior to seeking election to that position.” They did not like the notion that in order to be considered for the board chair you had to go through the year-long leadership training first. In order to even be considered for the leadership training you must be on the board for at least 4 years and then you can’t begin the training until the following January. A lengthy discussion followed and no action was taken.

CONSENT AGENDA

Sue McCausland made a motion to approve the consent agenda with the addition of Items 9.09 and 9.10. Gene Crater seconded the motion and the motion passed unanimously. The board:

§ Approved minutes from the July 17, 2008 special board meeting and the July 22, 2008 regular board meeting;

§ Approved the 2008-09 salary schedules for classified administrators and exempt classified staff reflecting the 4.4% salary increase.

§ Approved the cancellation of General Fund Voucher No. 110564 and ASB Fund Voucher Nos.17725 and 17732 lost by the vendors.

§ Approved General Fund Voucher Nos. 111520 through 111802 in the amount of $594,919.21 for July 2008.

§ Approved Associated Student Body Fund Voucher Nos. 17867 through 17889 in the amount of $16,060.36 for July 2008.

§ Approved Payroll Voucher Nos. 43125 through 43234 in the amount of $2,738,044.57 for July 2008.

§ Approved revised Board Policy No. 1400 – Meeting Conduct, Order of Business, and Quorum – to reflect the change in the board meeting start time to 5:30 p.m.

§ Approved the regular and supplemental personnel reports as submitted and as attached. (See Attachment #1.)

FOR THE GOOD OF THE ORDER

§ The WSSDA Annual Conference is November 19-22 in Spokane. Reservations need to be made as soon as possible for those attending. In light of the travel restrictions, Gene Crater felt we should limit attendance at the conference to two board members and said he would not be going. Joan Zook said she appreciated what Gene was saying but also feels this is valuable training for board members, especially for new board members. Holly Sharpe is required to attend for her WSSDA Leadership class since she is required to give a presentation at the conference. Cheryl Travaglione would also like to attend but Sue McCausland and Julianna Miljour said they will have to check their calendars.

§ New Teacher Day is August 26 beginning at 7:45 a.m. at Olympic Middle School. Board members are invited to attend and meet our new teaching staff. Board members are also invited to have lunch at 11:30 a.m. with the new staff. Linda Arnold will need a lunch count by Monday, August 18.

§ Board members are also invited to attend All Staff Day on September 2 beginning at 8:00 a.m. in the Shelton High School auditorium. Breakfast will be available at 7:30 a.m. in the SUB.

ADJOURN

Chairman Sharpe declared the meeting adjourned at 7:26 p.m.

Chairman, Board of Directors

Secretary to the Board