The Shelton School District Board of Directors met in
regular session on
Board members present: Chairman Holly Sharpe, Sue McCausland, Julianna Miljour, Gene Crater and student representative Daniel Glenn.
Staff members present:
Superintendent
Others present: Jeff
Green, Dedrick Allen, Jim Ghiglione, Terry Megiveron and a number of
CALL TO ORDER
Chairman Sharpe called the meeting to order at
ADOPTION OF THE
AGENDA
There were three modifications to the agenda:
1. Remove Item 7.04 - Mid-year strategic plan report (this will be back on the agenda in January);
2. Add a new Item 8.04 – Supplemental personnel report; and
3. Move Item 6.02 – Annual budget report for the 2006-07 school year – to Item 9.01 under Superintendent’s Report.
Sue McCausland made a motion to adopt the agenda as amended by the chairman and Julianna Miljour seconded the motion. The motion passed 4-0.
Daniel Glenn read the district’s Mission Statement.
DISCUSSION
6.01 – Report from the Facilities Task Force:
Representatives from the Facilities Task Force were present to make their final report to the board after months of work. The Task Force membership includes community and business partners, parents and school staff. They were assigned two tasks: 1) to assess all of the district’s existing facilities to identify their needs, including all schools and ancillary district facilities, and make recommendations for the next bond measure; and 2) to review all available information regarding new housing development within the district boundaries and to consider how the district can best accommodate future enrollment growth.
Chairman Jim Ghiglione talked about the recent bond measure accomplishments, which include:
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Upgrades to Shelton High School (some new HVAC units; new seating, lights and sound in
auditorium; new 40-year roof on stadium; new, more effective and efficient
lighting in gym; new quieter and more efficient HVAC system in gym; new, more
efficient gas boilers for heating swimming pool; new, more effective
ventilation system for swimming pool; new swimming pool back wall and roof; new
deduct water meter; and installation of full natural gas capacity)
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Upgrades to
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Other bond accomplishments (purchased
Through their work,
the task force recommends the following for the next bond measure:
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§ Shelton High School Athletic Needs (build new visitor bleachers – 1,200 seats, covered seating and press box: build visitor ticket booth / concession stands / restrooms; remodel restrooms and concessions below existing grandstands and add new area for locker rooms and offices; provide new artificial turf football / soccer field; and replace existing track surface)
§ CHOICE School (provide new heating / ventilating system; improve electrical system; replace P.A system; improve water piping; remodel kitchen and add area to increase size including new kitchen equipment; improve lighting and sound system in auditorium; provide operable wall at stage to create additional teaching space; provide science lab classroom; and provide “manufacture” classroom)
The task force also identified
the following additional facility needs, but felt they could not include them
in their recommendations for the next bond measure:
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Maintenance Facility (demolish
existing unused outer buildings; build a 3,000 sq. ft. addition to existing
metal building; remodel existing metal building, shop and office areas; create
a lobby / entrance area with elevator to second floor; improve parking; improve
site security including lighting, fencing and electronic locks)
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Transportation Facility (remodel
existing garage and 4 service bays; increase bus parking area; remodel existing
office space; add on to the office space to provide larger staff lounge; more
restroom fixtures and improved office layout)
Board members and the superintendent thanked Jim Ghiglione and the entire task force for their report and for the countless hours of volunteer time they gave to complete this study for the school district. Jim Ghiglione emphasized the work of the district’s custodial and maintenance staff for keeping all the facilities well maintained and for the pride they take in their work. Superintendent Zook said a final written report will be produced that we will take to the community to communicate c what the needs are.
Julianna Miljour excused herself from the meeting at
DISCUSSION ITEMS
7.01 – Proposed Resolution No. 07-13 authorizing a levy
election on
Proposed Resolution No. 07-13 was presented for approval
authorizing an election on
7.02 – District level academic achievement goals:
Joan Zook explained that school boards are required to adopt district-wide performance improvement goals in reading and math using the federal requirements as outlined in WAC 180-105-020. This goal is to determine the increase in the percentage of students who meet or exceed the standard on the WASL for reading and math at the elementary, middle and high school levels for all groups of students.
The federal requirement is also known as the state uniform bar for Adequate Yearly Progress under No Child Left Behind. These goals need to be set by the board every year before December 15th. Gene Crater made a motion to approve the achievement goals and Sue McCausland seconded the motion. The motion passed 3-0.
7.03 – Use of the remaining bond funds:
Jackie McGuire reported that $178,309.11 of unused bond
funds remain in the Capital Projects Fund.
Joan Zook suggested that the board consider keeping the remaining bond
funds in the Capital Projects Fund for the purchase of additional portables as
the need unfolds. We know that we have
to add a 5th grade classroom at
7.05 – Community Partners for Kids Award:
Since the last board meeting, Holly Sharpe and Julianna Miljour have reviewed the seven nominations received for the Community Partners for Kids Award. It is their recommendation that the December 2007 award be given to Our Community Credit Union and the other board members were in agreement. Holly said that some of the nominations were for individuals and some for organizations, so it was hard to compare the two. She suggested the board present their December award each year to an organization and the May award to an individual. The nominations received but not selected will be carried over to May of next year. The superintendent will invite representatives from Our Community Credit Union to the January 8 board meeting for recognition.
7.06 – Proposed calendar of monthly school visits by
board members:
Joan Zook told board members that she presented this calendar of board member building visits to the principals this morning and they where thrilled with the idea. Joan suggested adding the Food Services Department, the Maintenance Department, the Technology Department, the Special Services Department and the Transportation Coop to the list and board members were in agreement.
CONSENT AGENDA
Sue McCausland made a motion to approve the consent agenda with the addition of Item 8.04. Gene Crater seconded the motion and the motion passed 3-0. The board:
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Approved minutes from the
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Approved overnight travel to
§ Approved the regular and supplemental personnel reports as submitted and as attached. (See Attachment #1.)
SUPERINTENDENT’S
REPORT
9.01 - Annual budget report for the 2006-07 school year:
Jackie McGuire reviewed the 2006-07 Annual Financial Report with board members. Our year end fund balance was $1,145,839, which represents 3.1% of revenues and is below the goal of 5%. This was due in large part to the increased cost of fuel, utilities and insurance costs, coupled with a decrease in funding from our loss of enrollment. Jackie reviewed budget status reports for each fund, expenditure summary report and program summary report for the General Fund, charts showing expenditures and revenues in the General Fund, and enrollment reports by building and elementary class size.
9.02 – State of
BOARD MEMBER
COMMENTS
§ Daniel Glenn is done with his running start classes for the quarter and is happy to be out of school until January.
§ Gene Crater complimented Jackie McGuire on her annual budget report for the 2006-07 school year and said he has already visited Oakland Bay Junior High and the Maintenance Department and also visited with the superintendent today. He said the job of school board member is very challenging but he is enjoying it and said his fellow board members have been very supportive.
§ Sue McCausland said she was happy to have Gene on the board. She also said that after watching the news tonight and seeing all the communities devastated by the recent flooding, we have so much to be thankful for in our community. She also said she was looking forward to the holidays.
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Holly Sharpe also said that we are indeed lucky
in our school district and complimented KMAS for doing a wonderful job in
covering the news in the height of the storm.
Holly commented that a group of
FOR THE GOOD OF
THE ORDER
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Fact sheets for the
EXECUTIVE SESSION
At
At 7:50 p.m. the board returned to regular session.
ADJOURN
Chairman Sharpe declared the meeting adjourned at 7:50 p.m.
Chairman, Board of Directors
Secretary to the Board