The Shelton School District Board of Directors met in regular session at 5:00 p.m. on July 8, 2008 in the board room located at CHOICE High School.

 

Board members present:  Chairman Holly Sharpe, Sue McCausland, Gene Crater and Julianna Miljour.

 

Staff members present:  Superintendent Joan Zook, Alison Nutt, Jackie McGuire, Rick Hanson and Pam Farr.

 

Others present:  Trevor Clarke, Helen Thomson and Rob Vincent.

 

CALL TO ORDER

Chairman Sharpe called the meeting to order at 5:00 p.m.

 

ADOPTION OF THE AGENDA

Sue McCausland made a motion to adopt the agenda and Gene Crater seconded the motion.  The motion passed 4-0.

 

Sue McCausland read the district’s Mission Statement.

 

REPORTS AND RECOGNITIONS

7.01 – Report on the district’s Substance Abuse Program:

Rob Vincent from ESD 113’s True North Student Assistance and Treatment Services, presented on the district’s substance abuse program.  He shared highlights from the Fall 2006 Healthy Youth Survey taken by our 10th and 12th grade students.  The survey included questions on tobacco use, alcohol use, drug use, weapon carrying, fighting, bullying, gang membership, feeling safe at school, depression, physical activity, access to health care, etc.  He also shared statistics on how many students in our district received various student assistance services from True North and what type of services they received.

 

Rob will have a better idea by August of funding cuts for the program and how that will impact Mason County.

 

DISCUSSION AND ACTION ITEMS

8.01 – Proposed cuts to athletics and activities for the 2008-09 school year:

Chairman Sharpe commented that the list of proposed cuts to athletics and activities for the 2008-09 school year included in board packets is the same list as the board discussed at their last budget study session.  The cuts are mainly to activities with low participation.  The only cuts to athletics are 1 assistant coaching position each for high school football, wrestling and track.  Sue McCausland moved, seconded by Gene Crater, to approve the proposed cuts to athletics and activities for the 2008-09 school year as presented.  The motion passed 4-0.

 

8.02 – Proposed pay to play sports for 2008-09:

Chairman Sharpe said that this proposal to “pay to play” sports also came out of the last budget study session.  The proposal is to charge a fee of $30 per sports activity at Oakland Bay Junior High and a fee of $50 per sports activity at Shelton High School.  There will be no fee charged for students eligible for free or reduced lunch.  Sue McCausland moved, seconded by Julianna Miljour, to approve the “pay to play” sports proposal for the 2008-09 school year as listed above.  The motion passed 4-0.

 

8.03 – Use of remaining capital projects funds for track resurface:

Joan Zook told board members that the district’s attorney has reviewed the original Drake Trust documents and those documents do not contain a termination clause, so it is impossible for the board to put the Drake funds to any other use than what was originally set forth.  The funds cannot be used for any other purpose other than to provide scholarships to Shelton High School seniors and only the interest earned from the principle can be used for awarding scholarships.  Chairman Sharpe added that there were two trust documents, which were identical except for the termination clause.  We were working off the July 1978 document which contained the termination clause, but the document that was actually approved and signed by the school board in August 1978 did not contain the termination clause.  Sue McCausland wanted it made clear that these documents were approved by the school board that existed in 1978.

 

Joan said there is a plan to proceed with the track resurfacing in light of the conversation at the last board meeting where the board was concerned about the quality and longevity of the track repair.  The entire track layer will be scrapped off and replaced and will have a 10-year life span.  The cost is approximately $100,000.  $50,000 will be coming out of major maintenance and $50,000 coming from the remaining capital projects funds after the installation of the new portable at Mt. View.  The district also received a $30,000 insurance reimbursement for work at Evergreen due to the fault of the contractor, so that helps ease the strain on the maintenance budget. 

 

Rick Hanson added that we are going to contract ourselves to do the scrapping and removal of the track surface as a cost saving measure.  Julianna Miljour wondered if doing this work ourselves would limit the warranty on the track and Rick said no, the track company only warranties their material that they lay on the surface and their workmanship.  Rick also said that the track should be ready for the start of school in September.

 

Julianna Miljour then made a motion to approve the use of the remaining capital projects money for the track resurfacing.  Gene Crater seconded the motion and the motion passed 4-0.

 

CONSENT AGENDA

Julianna Miljour made a motion to approve the consent agenda as presented.  Gene Crater seconded the motion and the motion passed 4-0.  The board:

 

§         Approved minutes from the June 24, 2008 regular board meeting.

§         Approved General Fund Voucher Nos. 111214 through 111518 in the amount of $633,563.84 for June 2008.

§         Approved Capital Projects Fund Voucher Nos. 1722 through 1723 in the amount of $1,050.20 for June 2008.

§         Approved Associated Student Body Fund Voucher Nos. 17783 through 17866 in the amount of $80,027.18 for June 2008.

§         Approved the personnel report as submitted and as attached.  (See Attachment #1.)

 

 

FOR THE GOOD OF THE ORDER

The board set the date of July 17, 2008 at 5:00 p.m. at the central office to interview candidates for the open Director District #5 board position.

 

ADJOURN

Chairman Sharpe adjourned the meeting at 5:47 p.m.

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

                                                                       

Secretary to the Board