The Shelton School District Board of Directors met in regular session at 6:00 p.m. on May 27, 2008 in the board room located at CHOICE High School.

 

Board members present:  Chairman Holly Sharpe, Sue McCausland, Gene Crater, Julianna Miljour, Peter Boome and student representative Daniel Glenn.

 

Staff members present:  Superintendent Joan Zook, Linda Arnold, Alison Nutt, Eric Barkman, Jackie McGuire, Ray Field, Ricardo Del Bosque, Kay Roller, Gordy Hansen and Rick Hanson.

 

Others present:  Jeff Green, Sydney Finlay and Olympic Middle School student Luis Hernandez and his parents.

 

CALL TO ORDER

Chairman Sharpe called the meeting to order at 6:00 p.m.

 

ADOPTION OF THE AGENDA

There was one addition to the consent agenda which as a new Item 9.07 – supplemental personnel report.  Sue McCausland made a motion to adopt the agenda with the addition of Item 9.07.  Gene Crater seconded the motion and the motion passed unanimously.

 

Daniel Glenn read the district’s Mission Statement.

 

COMMENTS ON NON-AGENDA ITEMS

Eric Barkman invited board members to attend an art night being held at Olympic Middle School tomorrow night.  The artwork that was purchased with the money Olympic received from the state for artwork in new school buildings has finally arrived.  Peter Boome was on the committee who selected the artist.

 

BOARD MEMBER COMMENTS

§         Julianna Miljour will be attending a barbeque at Mt. View on Friday and also a walk-a-thon at Mt. View the students are doing to raise money for the school.  She also said she was excited to attend the upcoming high school graduation ceremonies.

 

§         Gene Crater attended the Native American Awards Banquet; spent a day at Bordeaux’s outdoor camp; attended an art show at Oakland Bay Junior High; and observed 4th and 5th grade classrooms at Bordeaux.  He also invited Kay Roller to the meeting who spoke briefly about Bordeaux’s outdoor school which was held on 4 days last week at Millersylvania State Park.

 

§         Sue McCausland commented about the fast pace this time of year with all the end of year activities.  She also said she would be unable to attend art night at Olympic tomorrow because she will be attending her son’s soccer banquet.

 

§         Peter Boome enjoyed Senior Awards Night at Shelton High School last week.

 

§         Holly Sharpe also enjoyed Senior Awards Night and commented on the fantastic job Mr. Lewis did as the announcer.  Holly spent time at Mt. View today giving her whale presentation to 3rd graders.  And, she attended the audit exit conference last week and said that, once again, Jackie McGuire has done a wonderful job.

 

REPORTS AND RECOGNITIONS

7.01 – Recognition of Olympic Middle School student Luis Hernandez:

Luis Hernandez, a 7th grader at Olympic Middle School, was recognized by board members for being one of six students in the state chosen to represent Washington at the U.S. Space Academy in Huntsville, Alabama in July. 

 

7.02 – Recognition of Daniel Glenn:

A brief reception was held in honor of outgoing student board representative Daniel Glenn.

 

DISCUSSION AND ACTION ITEMS

8.01 – Paperless board meetings:

Rick Hanson discussed with board members what would be involved in order for the board to move towards paperless board meetings.  He shared a video demonstration showing the use of a tablet style laptop computer.  For building our own solution, we would require a public web site for posting schedules, agendas, shared documents, etc.  We would also require a private site for executive session materials.  Board members would need computers with high speed internet access and be able to read lengthy documents on the computer.  Presenters would need to provide materials electronically.  Full board participation is needed for this to be effective.

 

As far as cost, we would need a scanner for large documents at approximately $2,500 to $3,000.  Board members would need laptop computers as a cost of around $2,000 new or $700 for off-lease computers if and when they become available.  We would also need PDF authoring software at a cost of $500.

 

We can take initial steps now by posting public background documents, voucher registers, written reports, etc. on our website.  We already post meeting agendas and board minutes on the website.

 

Sue McCausland asked Rick if sometime during the summer he could borrow one of the tablet style laptop computers already in the district and give the board a hands on demonstration.  Chairman Sharpe said that any steps we can take to eliminate paper will be worthwhile.  We will move ahead right away with posting as much as we can on-line.

 

8.02 – Proposed out-of-state travel for Rick Hanson:

Rick Hanson requested approval to travel to Atlanta, GA on June 23-27, 2008 to attend the Configuring and Deploying the 3Com Switch 5500 Family Course, which is only offered at the 3Com headquarters back east.  Rick said this course deals specifically with our core main background switches and there eleven different protocols that 3Com will train on the switch, several of which are crucial to his education and advancement.  Sue McCausland moved, seconded by Peter Boome, to approve the travel.  The motion passed unanimously.

 

8.03 – Proposed 2008-09 agreement with Bates Technical College:

The 2008-09 Interdistrict Cooperative Agreement with Bates Technical College is a routine agreement the district must have in place in case we have students who want to attend Bates.  Julianna Miljour made a motion to approve the agreement and Sue McCausland seconded the motion.  The motion passed unanimously. 

 

8.04 – Request for WSSDA legislative proposals:

June 30th is the deadline for communicating to WSSDA about legislative priorities for the next session.  Sue McCausland said there are over 90 different points that WSSDA has brought up, but the main priorities are for the legislature to amply fund education and that there be no more unfunded mandates.  She also felt that levy equalization should be higher up on the priority list.  Joan Zook commented that not all districts are eligible for levy equalization, so she’s not sure this would meet the criteria because it doesn’t affect all school districts in the state.  Sue will meet with Joan to put something together for WSSDA by the deadline.

 

8.05 – Proposed pre-application for the School Improvement Assistance Program:

Joan Zook told board members that if Evergreen does not make AYP they will be eligible to participate in the Washington State School Improvement Assistance Program for the 2008-09 school year.  This is the same program that Olympic Middle School has been participating in and it has been enormously effective.  We hope AYP standards are met at Evergreen, but the good news is that they may be able to participate in this improvement process.

 

8.06 – Developing the next strategic plan document:

The district’s 2005-2008 strategic plan is coming to an end.  Joan said she envisions Gordy Hansen helping us work on a new document next year.  She asked board members if they would like to see another 3-year plan, if they want to go through the same process as before to develop the plan and if they would like to keep the same goal areas.  Chairman Sharpe thought the last plan worked well, but was very ambitious with so many goals and that 3 main goals may be more practical.  Gene Crater thought we should keep a 3-year plan with realistic goals.  Sue McCausland thought we should go through the plan to see how many of the 2005-08 goals we were able to accomplish and said we also need to keep growth planning in the new strategic plan.  Julianna said she was looking forward to reviewing the goals and said some of the goals such as the financial goals are ongoing.

 

8.07 – Adding a new agenda item called “Focus on Students”:

Joan brought up the idea of adding a new agenda item called “Focus on Students”.  She thought it would be interesting and fulfilling to hear from students at every board meeting about what they are learning.  Board members liked the idea and thought it would be informative to the public as well.  Julianna also said this goes along perfectly with our mission statement.  This will appear on the agenda beginning in September.

 

CONSENT AGENDA

Sue McCausland made a motion to approve the consent agenda with the addition of Item 9.07.  Peter Boome seconded the motion and the motion passed unanimously.  The board:

 

§         Approved minutes of the May 12, 2008 special board meeting and the May 13, 2008 regular board meeting.

§         Approved the purchase of 7th grade literacy instructional materials at a cost of $838.60.

§         Approved out-of-state travel to Phoenix, AZ on July 10-14, 2008 for Shelton High School students and Shelton High School/Oakland Bay Junior High staff members to attend the Jostens Renaissance National Conference.

§         Approved General Fund Voucher Nos. 110938 through 111208 in the amount of $455,565.08 for May 2008.

§         Approved Associated Student Body Fund Voucher Nos. 17727 through 17781 in the amount of $42,521.32 for May 2008.

§         Approved Capital Projects Fund Voucher No. 1721 in the amount of $476.50 for May 2008.

§         Approved Payroll Voucher Nos. 42896 through 43011 in the amount of $2,761,848.77 for May 2008.

§         Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

FOR THE GOOD OF THE ORDER

§         CHOICE High School graduation, 7:00 p.m. on June 5th at the Civic Center.

§         Shelton High School graduation, 7:00 p.m. on June 6th at St. Martin’s.

§         Board study session on budget, 4:00 p.m. on June 2nd at the district office.

§         Oakland Bay Junior High awards night tomorrow evening.

 

ADJOURN

Chairman Sharpe declared the meeting adjourned at 7:30 p.m.

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

                                                                       

Secretary to the Board