The Shelton School District Board of Directors met in regular session at 6:00 p.m. on November 13, 2007 in the board room located at CHOICE Alternative School.

 

Board members present:  Vice-Chairman Holly Sharpe, Sue McCausland, Peter Boome, Marty Crow, and student representative Daniel Glenn.

 

Staff members present:  Superintendent Joan Zook, Alison Nutt, Jackie McGuire, Gail Straus, Dave Miser, Roger McCausland and Carey Murray.

 

Others present:  Jeff Green, Dedrick Allen, Gene Crater and several high school students.

 

CALL TO ORDER

Vice-Chairman Sharpe called the meeting to order at 6:00 p.m. 

 

ADOPTION OF THE AGENDA

There was one addition to the consent agenda which was a new Item 8.12 – supplemental personnel report.  Peter Boome made a motion to adopt the agenda with the addition of Item 8.12.  Sue McCausland seconded the motion and the motion passed 4-0.

 

Peter Boome read the district’s Mission Statement.

 

REPORTS AND RECOGNITIONS

6.01 – Report on Title Programs:

Gail Straus, Assistant Director for Special Services, gave an update on each of the district’s Title programs managed by the Special Services Department.  They are:

  • Title IA - Improving Basic Programs (largest Title allocation to the district)
  • Title IB – Even Start Family Literacy
  • Title IC – Education of Migrant Children
  • Title III – Limited English Proficient
  • Title III – Emergency Immigrant
  • Title X – Education for Homeless

She also spoke about the impact of No Child Left Behind and possible sanctions for not making Adequate Yearly Progress.

 

DISCUSSION AND ACTION ITEMS

7.01 – Proposed Resolution No. 07-12:

Proposed Resolution No. 07-12 allows school board members who are newly elected but have not taken office to attend the 2007 WSSDA Annual Conference in Seattle on November 14-17, 2007 at school district expense.  Attending the conference this year will be Joan Zook, Sue McCausland, Holly Sharpe, Daniel Glenn and Gene Crater.  Sue McCausland made a motion to approve Resolution No. 07-12 and Peter Boome seconded the motion.  The motion passed 4-0.

 

 

 

7.02 – Proposed revision to Board Policy No. 1000:

A revised Policy No. 1000 was presented for a first reading which now includes duties of the student school board representative.  After discussion by the board, the policy will be further revised to state that the student is appointed by the Shelton High School ASB; that either the ASB or the school board may remove the student from the position for just cause; and that the student may serve a 2nd term if selected by the ASB to do so.  The policy will be back on the next board agenda for a second reading.

 

7.03 – Board meeting rules for guests:

There were several disruptions at the last board meeting from audience members talking on their cell phones, text messaging, etc.  After discussion amongst board members, it was decided to hang a sign at the entrance to the board room asking guests to silence the ringers on their cell phones.  If disruptions continue the board will address those issues as they arise.

 

7.04 – Review of board meeting start time policy:

It was discovered that when the board changed their meeting start time from 6:00 to 5:30 p.m. last April the board policy was never revised to reflect that change.  So, with the recent change back to a 6:00 p.m. start, the policy actually reflects the correct time.

 

7.05 – Levy discussion:

The levy resolution is due to the elections office by the end of December for a levy election on February 19, 2008.  We will have a draft resolution ready for a first reading at the November 27 board meeting.  Jackie McGuire explained that our quadrant of Mason County will be reassessed soon and the Mason County Assessor is expecting a minimum of a 35% increase in assessed valuation.  The additional growth in the county, along with the higher assessed property values, is good news for our taxpayers.  This will raise our levy lid which then allows the district to collect more money through the levy, but will also reduce the levy rate at the same time.  It will also lower our bond rate.  Jackie is projecting a levy rate of $3.37 per $1,000 for collection in 2009, 2010 and 2011.

 

7.06 – Out-of-state travel for Bordeaux staff:

Carey Murray requested approval for two Bordeaux staff members to attend the Success For All Experienced Sites Conference in San Antonio, Texas on February 18-20, 2008.  Travel expenses will be paid through their Title 1 Academic Achievement Award.  Sue McCausland moved, seconded by Peter Boome, to approve the travel.  The motion passed 4-0.

 

CONSENT AGENDA

Peter Boome made a motion to approve the consent agenda with the addition of the supplemental personnel report as a new Item 8.12.  Sue McCausland seconded the motion and the motion passed 4-0.  The board:

  • Approved minutes from the October 23, 2007 regular board meeting.
  • Approved overnight travel to Seattle, WA on November 17-20, 2007 for DECA Club students to attend the Western Region Leadership Conference.
  • Approved overnight travel to Vancouver, WA on November 15-17, 2007 for SADD Club students to attend the Prevention Summit.
  • Approved General Fund Voucher Nos. 108937 through 109255 in the amount of $753,504.34 for October 2007.
  • Approved General Fund Voucher No. 109256 in the amount of $540.00.
  • Approved Capital Projects Fund Voucher Nos. 1702 through 1708 in the amount of $399,114.80 for October 2007.
  • Approved Capital Projects Fund Voucher Nos. 1709 through 1710 in the amount of $25,164.59 for October 2007.
  • Approved Associated Student Body Fund Voucher Nos. 17292 through 17361 in the amount of $70,627.11 for October 2007.
  • Approved Payroll Voucher Nos. 42044 through 42173 in the amount of $2,944,249.86 for October 2007.
  • Approved the cancellation of General Fund Voucher No. 41990 issued in error.
  • Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1.)

 

SUPERINTENDENT’S REPORT

1.      We are in the process of updating our Capital Facilities Plan to scale back a little on the rate at which we believe developments will be developed.  This does not change the fact that we still have a need for impact fees.  The Mason County superintendents are talking again tomorrow about approaching the county and city commissions again to consider impact fees.  We will bring the updated plan to the next board meeting for the board’s review.

 

2.      The district is applying for a small repair grant from OSPI, who is making $100,000 available per school district for their most pressing small repair needs.  We are asking for:

·        $35,000 to replace HVAC units in the 800 building at Shelton High School to reduce fire hazards;

·        $10,000 to remove the pop corn ceiling tile in the Mt. View Annex which contains asbestos;

·        $3,000 for an automatic door opener in Portable 2 at Shelton High School to comply with ADA requirements;

·        $9,000 to replace the truncated cones at Olympic Middle School which are required for the visually impaired but people have fallen because they are very slippery;

·        $17,000 for a fire suppression system for the server room in the Administrative Services Building;

·        $6,000 for chemical removal in the Oakland Bay J.H. and Shelton High School science labs; and

·        $20,000 to repair the Bordeaux playground.

 

BOARD MEMBER COMMENTS

Sue McCausland is pleased the district will be able to give a tax break to the community and about a 3-year levy instead of 2 years.  She attended the Veteran’s Day assembly at Shelton High School on Friday and was honored to help present a diploma to a World War II Veteran.  She also said she was looking forward to going to the WSSDA conference tomorrow.

 

Holly Sharpe congratulated Sue, Peter and Gene for their election to the board.  She also said her oldest granddaughter just turned 18 and her youngest daughter just turned 23.

 

EXECUTIVE SESSION

At 7:20 p.m. Vice-Chairman Sharpe announced that the board would take a 5-minute recess and would then enter into executive session for 10 minutes for a personnel issue.

 

The board returned to regular session at 7:32 p.m.

 

ADJOURN

Vice-Chairman Sharpe declared the meeting adjourned at 7:32 p.m.

 

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

 

                                                                       

Secretary to the Board