The Shelton School District Board of Directors met in regular session at 6:00 p.m. on November 27, 2007 in the board room located at CHOICE Alternative School.

 

Board members present:  Chairman Julianna Miljour, Holly Sharpe, Peter Boome, Sue McCausland and Marty Crow.

 

Staff members present:  Superintendent Joan Zook, Alison Nutt, Linda Arnold, Ed Born, Roger McCausland, Pat Cusack, John Hill, Sandi Thompson, Cindy Roaf, Ray Field, Bob Woods, Fran Stevens, Kari Vail, Bracken Budge, Susan Crater and Margo Otto.

 

Others present:  Jeff Green, Gene Crater, Dick and Bev Wentz, and a number of other guests and high school students.

 

CALL TO ORDER

Chairman Miljour called the meeting to order at 6:00 p.m. and led the pledge of allegiance.

 

ADOPTION OF THE AGENDA

There was one addition to the agenda which was a new Item 8.06 – supplemental personnel report.  Holly Sharpe made a motion to adopt the agenda with the addition of Item 8.06.  Sue McCausland seconded the motion and the motion passed unanimously.

 

Marty Crow read the district’s Mission Statement.

 

DISCUSSION AND ACTION ITEMS

7.01 – Proposed Resolution No. 07-13:

Proposed Resolution No. 07-13 was presented for a first reading authorizing an election on February 19, 2008 for a 3-year levy for collection in 2009, 2010 and 2011 at a rate of $3.37 per $1,000 of assessed valuation for all three years.  All board members were in agreement with a 3-year levy and hope the other county school districts do the same.  The resolution will be back on the December 11 board agenda for adoption.

 

7.02 – Proposed revision to Board Policy No. 1000:

Revised Board Policy No. 1000 was presented for a second reading and adoption.  Superintendent Zook told board members that since the last board meeting she has had e-mails from Vicki Sawyer, Shelton High School ASB Advisor, and Wanda Berndston, Shelton High School Principal, who both feel that the student board representative should be a volunteer position and not be eligible to receive a .5 high school credit.  After discussion amongst board members, Holly Sharpe moved to approve revised Policy No. 1000 with the deletion of the last paragraph allowing a .5 high school credit.  Sue McCausland seconded the motion and the motion passed unanimously.

 

7.03 – Minimum Basic Education Compliance Report for 2007-08:

The Minimum Basic Education Requirement Compliance Report for the 2007-08 school year was presented for approval.  School districts are required to file this report with the State Board of Education every year.  Holly Sharpe moved, seconded by Peter Boome, to approve the report.  The motion passed unanimously.

 

7.04 – 2008 Capital Facilities Plan:

The revised 2008 Capital Facilities Plan was presented.  Joan Zook said we are fortunate to have consultant Donn Fountain working with all the school district’s in the county developing their Capital Facilities Plans because there is a pressing need for us to attend to future growth.  The Mason County school districts have requested another meeting with the county commissioners on the topic of impact fees and will do so with the city commission soon.  We cannot meet the needs of future growth without the collection of impact and mitigation fees.  Joan also said that the Facilities Task Force will be presenting their final recommendations to the board at their December 11 meeting. 

 

Joan highlighted a section from the report regarding growth predictions in the Shelton School District as follows:

 

·        Elementary School Capacity Requirements: If current enrollment projections are realized, including the new development, by the year 2012-13 the Shelton School District elementary schools current deficiency in permanent facilities of 81 will increase by 700 to 781 students.  This represents a projected permanent facility deficit of 58 percent.

 

·        Middle and Junior High School Capacity Requirements:  If current enrollment projections are realized, including the new development, by the year 2012-13 the Shelton School District middle and junior high current deficiency in permanent facilities of 151 will increase by 301 to a deficiency of 452 students.  This represents a projected permanent facility deficit of 40 percent.

 

·        Senior High School Capacity Requirements:  If current enrollment projections are realized, including the new development, by the year 2012-13 the Shelton School District high school current deficiency in permanent facilities of 313 will increase by 4 to a deficiency of 317 students.  This represents a projected permanent facility deficit of 32 percent.

 

The entire Capital Facilities Plan is available at the district office for anyone who would like a copy.  Holly Sharpe then made a motion to approve the 2008 Capital Facilities Plan, Sue McCausland seconded the motion and the motion passed unanimously.

 

7.05 – Nominations for the December 2007 Community Partners for Kids Award.

Seven nominations were received for the board’s December 2007 Community Partners for Kids Award.  Sue McCausland said it was exciting to see so much response to this award and Joan Zook added that this says there are a lot of people out there doing wonderful things for the school district.  Because board members did not have a chance to review the applications prior to the board meeting, it was agreed that Holly and Julianna will work together to bring back a recommendation at the December 11 board meeting.

 

CONSENT AGENDA

Holly Sharpe made a motion to approve the consent agenda with the addition of the supplemental personnel report.  Peter Boome seconded the motion and the motion passed unanimously.  The board:

·        Approved minutes from the November 13, 2007 regular board meeting.

·        Approved General Fund Voucher No. 108935 in the amount of $341.00.

·        Approved General Fund Voucher Nos. 109257 through 109581 in the amount of $769,588.93.

·        Approved Capital Projects Fund Voucher Nos. 1711 through 1715 in the amount of $182,162.06.

·        Approved Associated Student Body Fund Voucher Nos. 17362 through 17441 in the amount of $79,960.31

·        Approved Private Purpose Fund Voucher No. 135 in the amount of $500.00.

·        Approved Payroll Voucher Nos. 42174 through 42300 in the amount of $2,761,899.27.

·        Approved the regular and supplemental personnel reports as submitted and as attached.  (See Attachment #1).

 

SUPERINTENDENT’S REPORT

·        Joan Zook distributed a draft board member building visitation schedule.  She said the idea of board members assigning themselves to a school building in 3-month stints came out of a meeting she attended at the recent WSSDA conference.  Holly Sharpe commented that it’s hard for board members to keep up on what’s going on in the buildings because sometimes they receive the school newsletters too late.  This will be an actual agenda item for discussion at the December 11 board meeting.

 

·        Joan Zook also told board members about a very exciting opportunity for students that came out of the 2007 legislative session.  The Washington State Higher Education Coordinating Board will be designing the Washington College Bound Scholarship Program to fund college education for eligible students.  To be eligible a student must qualify for free or reduced price lunch in the 7th grade and must sign a pledge during their 7th or 8th grade year that includes a commitment to graduate from high school with at least a C average and with no felony convictions.  The scholarships will be good for any college, both in-state or out-of-state.  Joan said information will be coming out at the end of December and she will forward that information to all school district parents, students, the newspaper, etc.

 

BOARD MEMBER COMMENTS

·        Peter Boome welcomed Gene Crater to the board as a newly elected board member.  He also said he enjoyed serving on the board with Marty Crow and thanked him for his service.  Peter will not be at the December 11 board meeting as he will be at an art show in Washington, D.C.

 

·        Holly Sharpe thanked Marty for the unique perspective he brought to the board and wished him luck.  She also commented that the recent WSSDA conference was very good and thinks it should be mandatory for every board member to attend.  She learned a lot and also remembered things she had learned in the past.

 

·        Sue McCausland also enjoyed attending the WSSDA conference although she said she was a little frustrated that many of the sessions were full by the time she got there.  Sue also thanked her supporters in the recent school board election.

 

·        Julianna Miljour told Marty Crow that it has been wonderful to serve on the board with him and to have a variety of viewpoints.  She also said being the board chair this past year has been a humbling experience and that she’s enjoyed seeing so many people in the audience.

 

FOR THE GOOD OF THE ORDER

The 2008 WASA/WSSDA Legislative Conference is February 10-11 in Olympia.  Board members should let Alison know if they want to attend so she can get people registered.

 

ADMINISTERING OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS

Superintendent Zook administered the Oath of Office to newly elected board members Peter Boome, Gene Crater and Sue McCausland.  Gene Crater then took his place with the rest of the board.

 

REORGANIZATION OF THE BOARD

Superintendent Zook took control of the meeting and called for nominations for board chairman.  Julianna Miljour nominated Holly Sharpe for chairman and Sue McCausland seconded the motion.  Hearing no other nominations, nominations were closed and the motion to appoint Holly Sharpe as board chairman passed unanimously.

 

Chairman Sharpe then took control of the meeting and called for nominations for board vice-chairman.  Gene Crater nominated Sue McCausland for board vice-chairman and Peter Boome seconded the motion.  Hearing no other nominations, nominations were closed and the motion to appoint Sue McCausland as board vice-chairman passed unanimously.

 

Holly Sharpe thanked Julianna Miljour for her service and excellent job acting as board chair this past year.  She said there were many times when she admired Julianna’s tact, patience and organizational skills.

 

ADJOURN

Chairman Sharpe declared the board meeting adjourned at 7:10 p.m.

 

A reception followed the board meeting in honor of outgoing board member Marty Crow and newly elected board members Gene Crater, Peter Boome and Sue McCausland.

 

 

 

 

 

                                                                                                                                                           

                                                                                    Chairman, Board of Directors

 

 

 

                                                                       

Secretary to the Board