Shelton School District Bond Construction Updates
Voters approved a $64.7M Bond Measure on February 14, 2017. This page will be used to keep the community updated on the planning and progress of the Bond Projects and Grade Reconfiguration.
The work is broken into three projects. Package A, B, and C. Package A includes for work at Shelton High School and Oakland Bay Jr. High School. Package B is for work at Mountain View Elementary and Olympic Middle School. Package C is for work at Bordeaux Elementary, Evergreen Elementary, CHOICE High School and Misc. District buildings.
Stay tuned here for regular updates and announcements for community meetings.
Community Forum Events
February 22, 2018 - 6 -7 pm, Olympic Middle School
**Lead Architect will be present to answer community questions about each project**
March 15, 2018 - 6 -7 pm, Oakland Bay Jr High
April 19, 20218 - 6 -7 pm, Olympic Middle School
May 17, 2018 - 6 -7 pm, Olympic Middle School
The January 2018 School Board Update presented on January 12 primarily included a continuation of the December update. The architect Teams are working hard to prepare documents for the bidding process. The Developmental Design Plans and cost estimate have been submitted for review and comment. We are working with the City of Shelton on a traffic impact study for Shelton High School. Additional survey work is planned for the Shelton High School and Mt View sites in the areas of the Auxiliary Gym at Shelton High School and the stormwater retention area at Mt View.
The remaining work in Package C will be ready for bid in February 2018. This work is planned to be completed by the end of 2018.
December 2017 Update
We are coming to the end of our Design Development phase in the construction planning for the Shelton School District Bond Projects. Architects have been meeting almost weekly with District Administration to finalize the design of the 48,500 square foot addition to Shelton High School and the 53,000 square foot construction of Mt View Elementary.
Package A - Shelton High School, 48,500 sqft addition and remodel of the Student services building.
Estimated Cost: $33,395,341
Architect teams met with Department Heads at Shelton High School to review schematic designs and provide input which resulted in some minor floor plan modifications. The design for Shelton High School is now set and documents are being prepared for review by a cost estimator. Once the documents have been estimated they will be presented to the School District for comparison with the current budget.
A meeting with the City of Shelton took place on November 15th to discuss the pre-submission application for Package A submitted on November 1st. Remarks were received from Public Works Department (Engineering), Community & Economic Development Department (Building, Planning), and the Fire Department. The comments received to address the requirements necessary for a comprehensive review (of the permit set of construction drawings) and upcoming approval of the building permit.
A traffic impact analysis will be required for this project. Gregg Heath, who is currently working with the City on the Mason County Hospital Expansion, has been selected to perform the study
The survey process for the Auxiliary Gym will continue while surveyors locate utilities on site. The next steps for this project include the preparation of documents for bid. It is anticipated that the Package A will be ready for bid no later than April 2018.
Package B - Mt View Elementary, 53,000 sq ft New Construction,
Estimated Cost: $26,755,428
November 21st a meeting with building staff took place to determine general design layouts for classrooms and other teaching spaces. Department representatives were able to review design schematics and provide feedback which resulted in some minor floor plan modifications for the new building.
A meeting took place with the City of Shelton on November 15th to discuss the pre-submission application for Mt View Elementary. Remarks were received from Public Works Department (Engineering), Community & Economic Development Department (Building, Planning), and the Fire Department. The comments received to address the requirements necessary for a comprehensive review (of the permit set of construction drawings) and upcoming approval of the building permit.
Additional survey work will be conducted for the storm retention pond and surrounding area.
It is anticipated that Package B will be ready to be bid by Mid April 2018, with construction anticipated to begin in June of 2018.
Package C - District Projects - Estimated Cost: $5,203,046
Bordeaux replace boilers- Happening during Winter Break
Technology upgrades in all buildings- Happening now and will be ongoing through the Fall of 2019
Oakland Bay Jr High and CHOICE HS Cooling towers- will occur during Spring Break
To Be Completed by September 2018
New Portables at Evergreen
Creation of secure building entrances
CHOICE High School new roof
Transportation Parking to be repaved
Maintenance complex will have a building removed and install a gravel parking lot
Beginning Design Phase Spring 2018
Replace Track at Shelton High School
Community Forum Update October 19, 2017
The Architecture Team presented the current status of the Bond Construction to the Shelton Community on Thursday, October 19, 2017.
Shelton SD Community Update Presentation
October 2017 Community Update
October 10, 2017, Jeff Freeney with KMB Architects delivered an update to the Shelton School Board of Directors. Mr. Freeney updated the school board on the progress of each package within our bond project. The report can be found at the end of this update.
Package A - Shelton High School
To date, the Schematic Design, Value Engineering (VE), and the State Sustainable Schools Protocol process have been completed. Design images will be available at the coming Community Forum meeting on October 19th at Olympic Middle School. A team of 5-6 people participated in the Value Engineering process, including an outside architect, engineer, contractor, electrical and mechanical persons. These outside observers provide valuable insight providing a fresh perspective. The VE team was able to provide recommendations for changes that are anticipated to reduce costs for our project. The SEPA (State Environmental Policy Act) process has begun with the publication of a comment period open from November 13th - November 27th. The SEPA process examines environmental impacts surrounding the project, including the following areas:
- Environmental health
- Land use
- Public services
The next steps will include applying for a supplemental use permit for the Port of Shelton and completing a pre-application/presubmission permit review with the City of Shelton. It is anticipated that the Value Engineering will come before the board for review and approval at the first board meeting in November.
Package B - Mt View
Similar to Package A, the Mt View Project has completed the Schematic Design, Value Engineering (VE), and the State Sustainable Schools Protocol process. The Education Specifications called for a 51,000 sq. ft. building. At this point in the design process, the design is for a building of 57,000 sq. ft. this will require a close look at how space is utilized so that we can identify where reductions in square footage can be made.
The comment period for SEPA will be November 22nd - December 8th. As with Package A, the Value Engineering is anticipated to come before the school board for approval at the first board meeting in November.
Package C - Miscellaneous Projects
Bids have come in for the replacement of the Boilers at Bordeaux and the cooling towers located at CHOICE High School and Oakland Bay Jr High. The bidding company, if approved at the end of the school board meeting, will complete the work on the boilers over winter break when students are not in school. The work on the cooling towers will happen later in the winter. The estimate for this work was $280,000, the lowest of five bids was returned at $299,000. This amount is slightly over budget, however, it was anticipated and reasonable for the current bidding climate in the region.
The community is invited to attend the next Community Forum on October 19th where we will hear from all our project architects. This meeting will be held at Olympic Middle School at 6 pm.
October 2017 School Board Update
September 2017 Community Update
Package A - Shelton High School
We are moving forward with the construction planning. The project at Shelton High School is moving forward into the Schematic Design phase. This phase includes elevations and sections of the new building addition. The Schematic Design drawings were presented to the Shelton High School Staff at their annual retreat on August 31, 2017. In the coming weeks, NAC Architects will send the drawings to the cost estimator to obtain preliminary construction costs. Additional studies are yet to be completed including studies of exterior wall accent colors, building elements and materials that will be incorporated into the design.
The discussion for the Shelton High School team has progressed to considerations for a staging area for the construction crew who will need easy access to materials once construction begins. Additionally, a meeting was held on August 23, 2017, with the City of Shelton and the Post of Shelton regarding a Public Hearing examining a height variance request, assuring the proper paperwork is filed before construction is to take place at Shelton High School.
Package B - Mt View Elementary
The project at Mt View is also progressing. Recent considerations involved the site plan. At a staff update meeting held August 30, 2017. Currently, considerations are being made to create a bus loop separate from the parent pick area. Feasibility is being determined to see if the bus loop at Olympic Middle School and MtView can be connected creating a single drop off/pick up zone for both schools. The bus loop should also be beneficial to both District Maintenance and the Fire Department.
The Leadership Team has begun discussing possible ways of preparing the students and promoting collaboration with the youngsters during the construction phase. The Contractor’s fencing and staging area can serve as discussion opportunities. For example, plywood partitions can serve as creative canvases for children to draw on them what they envision is developing beyond the walls.
The Annex Building at Mt View is being designed to create a "one unit" feel between the building and portables to be connected with a covered walkway.
Both the Shelton High School and Mt View Projects are required to adhere to the Washington Sustainable Schools Protocol (WSSP) and a workshop was scheduled for September 8, 2017. Required by OSPI, the WSSP scorecard must be completed to demonstrate that the new Mt. View Elementary School and Shelton High School will be designed and built to high-performance green building standards.
Package C - Other Projects
The bid package for the replacement of the two boilers at Bordeaux Elementary and the cooling tower units at CHOICE High School and Oakland Bay Junior High is scheduled to be advertised on September 15th with a bid opening date of October 4th. The work to be completed over the winter break to assure that there are no disruptions in the heat output. The first phase of the work, which includes the boiler replacements at Bordeaux, has to be completed by January 2, 2018. Replacement of the cooling towers to follow.
The Principals of CHOICE and Evergreen met with MSGS to discuss the plans for the portables on site. The proposed layout of the portables and playground was accepted.
There may be a cost increase related to the parking lot addition at the Maintenance Facility due to Department of Ecology stormwater regulations. The portion of the parcel that is slated to be turned into a parking lot will be impervious and rainwater considered polluted, which will need to be treated before entering any water treatment system. A stormwater detention vault, which is considered for this site, will help manage the excess stormwater runoff. However, it will not provide treatment to improve the water quality. MSGS is looking into the most cost-effective method for complying with this regulation.
Package A - B - C
The District hired KPFF, Inc., out of Lacey, Washington, to complete the topographic surveying which was partially accomplished by the previous consultant. KPFF demonstrated it has the needed manpower to expedite the surveying and produce the drawings required for the architects to advance their designs. To date, KPFF has completed field surveys and delivered drawings of the field conditions at the sites of Shelton High School, Mt. View Elementary School, Bordeaux Elementary School and Mason County Transportation Center. CHOICE High School and Evergreen Elementary School are in drafting; drawings will be delivered in the coming days. The only fieldwork remaining is the Maintenance Facility.
Budget Update September 2017
September 2017 School Board Update
Community Update Presentation Presented at the Community Forum at Olympic Middle School July 27, 2017.
August 2017 Community Update
Our construction projects are continuing to progress through the summer. Education Specifications (Ed Specs) for Shelton High School (SHS) and Mt View Elementary (MTV) were completed in July with additional feedback from administration and staff being incorporated into the final Ed Spec Draft. The School Board of Directors will now review the Ed Specs for approval.
The underground utility location has been completed for the SHS and MTV as well as other district sites has been completed by Mt. View Locating Services, LLC, a private locate company from Sumner, Washington, contracted by Agate Land Surveying. A final report from Agate Land Surveying including drawings to identify the utilities and field conditions is now expected.
The first meeting with the City of Shelton took place on July 19th. Representatives from KMB Architects and the school district were present. The initial discussion focused on Shelton High School and Mt. View Elementary, the two projects that will require land use hearings, site plan reviews, Special Use Permit (SUP), and State Environmental Policy Act (SEPA) determination. Subsequent meetings will take place every other Wednesday afternoon with four-hour reviews of the plans scheduled at the end of the Schematic Design phase and again at the end of Design Development.
The Package "C" projects include the replacement of two boilers at Bordeaux Elementary and the cooling tower units at CHOICE High School and Oakland Bay Junior High will be bid as a single package, which is anticipated to be advertised the last two weeks in September. The District prefers the work on these systems to be completed over the winter break to assure no disruptions to staff and students. The first phase of the work will include the boiler replacements, followed by the replacements of the cooling towers.
In addition to the heating and cooling system work, a coordination meeting remains to be scheduled with the Principals of CHOICE and Evergreen to discuss the plans for the portables on site.
The first community meeting was held on the 27th of July in the Olympic Middle School Commons. More than 50 community members had the opportunity to meet the architecture team, receive a detailed status update and ask questions. More meetings are being scheduled to continue to keep the community abreast of construction activities. The complete presentation can be found at the link above.
Budget Update July 2017
July 2017 School Board Update
June 2017 School Board Update
June 13, 2017
Jeff Freeney, Project Manager, with KMB Architects delivered a construction progress report to the Shelton School Board of Directors. In his monthly report, Mr. Freeney detailed the progress made on the Districts voter-approved capital projects.
Shelton High School
In May staff joined the architect team to tour Tacoma's Wilson High School and Emerald Ridge High School in Puyallup. The purpose of these visits was to see how teaching is transformed into a 21st-century learning environment. The primary discussions were based on what teacher time would look like both in and out of the classroom. The group was able to visualize how space is shared and how learning can transform into a complete experience for students.
The three-story concept was preferred by the architecture committee as it will allow for more flexible learning spaces for students and will be adaptable to changing needs in the learning environment.
Mt. View Elementary
As the two-story concept continues to evolve for Mt. View Elementary, the Leadership Teams is focusing on what the typical day will look like within the school. Considerations are being made for both students and teachers, as well as the needs of food service and custodial staff. Open spaces within the building are being defined assuring the spaces are adaptable to the changing needs of learning for students.
Geotechnical and hazardous materials reports are expected to be completed in June with Pre-Application plans are expected to be submitted to City of Shelton, for both projects, in July or August of 2017.
The community is invited to be present during the monthly construction updates delivered to the School Board the second Tuesday of each month. The School Board meets at the Shelton High School Library, beginning at 6 p.m.
Complete KMB School Board Report June 2017
Budget Update June 2017
Construction Bonds Sold!
Bond Sale Report—Shelton School District No. 309
D.A. Davidson & Co. served as Underwriter on the Shelton School District No. 309 General Obligation Bonds, 2017 (the “Bonds”) on June 7, 2017, to provide funds for construction projects approved by voters in February 2017. The District took advantage of favorable municipal bond market conditions and sold new money bonds for construction projects. The District also sold $8,040,000 of refunding bonds used to refinance the 2006 bonds. The total net savings to the taxpayers will be $780,404, which is an 8% savings. The true interest cost of the new money bonds was 2.89% and the bond tax rate is expected to be $3.52 or lower depending on future assessed value growth.
Municipal Bond Market and Credit Ratings In the past 36 months, the municipal bond market has experienced one of the most volatile periods in recent history. The District approached Moody’s Investors Service for a reaffirmation of its A1 bond rating. The District’s excellent financial management and growing tax base were key elements that contributed to the securing of the District’s bond rating of A1. Such bond rating can be credited with the high number of investors purchasing the Bonds.
Bond Sale Report—Shelton School District No. 309
Construction Bond Update to School Board May 9, 2017
Tuesday, May 9, 2017, Project Manager, Jeff Freeney, stood before the Shelton School Board of Directors to deliver his monthly Construction Bond update. The update included the progress the projects have made today as well as upcoming steps and a current budget. It is the intent of the Shelton School District, the School Board, and the Project Managers to assure the public that the Construction bond process is completed on budget and on time.
Package "A" Update - Shelton High School
NAC Architecture kicked off the Shelton High School project with Educational Specifications (Ed Specs) programming. They met with Leadership staff at Shelton High School, as well as program faculty and student representatives. To date, the groups have gathered twice with three additional workshops anticipated in May. The goal of the meetings is to develop the specific educational objectives to be met within the project. As the project is developing a theme and vision is forming at Shelton High School. The vision that is taking shape is a modern 21st Century learning can take place. The facility plan should allow teachers and students to work together in a non-traditional way, something offers flexibility and is adaptable to future needs.
It is the objective to create a facility within the allowable budget set forth in the bond passage. The additional of education space will ultimately serve as a blueprint for future modernizations on the Shelton High School Campus.
In the beginning of May, groups took a field trip to Wilson High School in Tacoma and Emerald Ridge High School in Puyallup to view their facilities and how modern education is achieved in their classrooms.
Package "B" Update - Mt View Elementary
Erickson McGovern Architects began the Ed Spec process for Mt View Elementary school by meeting with faculty, food service and custodial staff at the end of March. Input was compiled and used to shape preliminary floor plan concepts presented to Principal, Dr. Jorge Nelson and the Mt View Leadership Team. Of the two preliminary floor plans presented initial preference was given to a 2-story design.
The second round of discussions took place with the faculty and specialists who occupy the Annex Building on the Mt View Campus. Feedback was gathered and preliminary plans will be presented in the coming weeks. An additional meeting will be scheduled with Maintenance, Food Service, and Transportation staff shortly.
Leadership teams also took a trip to neighboring Grapeview Elementary and Middle Schools to view their design and use of a flexible, multi-purpose space. Grapeview utilized a shared space for their gymnasium, commons area, and their stage/music room.
Ed Specs for Mt View is scheduled to be completed and presented to the School Board for approval in June.
Package "C" Update - Other District Projects
Utility identification and locations have been identified for projects in this package, topographical surveys have also been completed along with geotechnical explorations at the Mason County Transportation Co-op.
The completed Geotechnical Reports for all projects is expected to be delivered before the end of May. Hazardous Materials Surveying is expected to begin on all necessary sites in Mid-May. Additionally, it is anticipated that Pre-Application Permit submissions will be made to the City of Shelton that will include a conceptual plan for each project. The Mt. View project is anticipated to be submitted to the City of Shelton in June with the Shelton High School project being submitted in late summer.
May 2017 Budget Report.
Conceptual Drawings and Planning is Underway
May 5, 2017
Shelton High School - Package A
NAC Architecture is working closely with District Staff, the Shelton High school Principal, and the Shelton High School Ed Specs Advisory Committee comprised of both staff and students at Shelton High School to develop preliminary plans for the classrooms and design at Shelton High School. After a preliminary Classroom Utilization Study, NAC Architects will develop concept drawings of classrooms based on the Utilization Study results.