Annual Notifications

School Districts are required by federal and state laws and regulations to provide annual notices to parents and guardians, as well as students and employees in some cases.  These required notifications cover topics ranging from access to student records to staff qualifications and pesticide applications.​​

Parent’s Right To Be Informed ​

Teacher and Paraprofessional Qualifications.  Shelton School District and each Title I building must inform the parents of Title I, Part A students that they may request, and the schools will provide, certain information on the professional qualifications of the student’s classroom teachers and paraprofessionals providing services to the child. [ESSA Section 1112(e)(1)(A)] An online publication titled, Parent’s Right To Be Informed, is available in English and Spanish at:  http://www.k12.wa.us/TitleI/ParentFamilyEngagement/.  

For information regarding Title I, staff professional qualifications, and/or to participate in review of district Title I plans, please contact Travis Smith, Director of State & Federal Programs, Shelton School District office, 700 S. 1st Street, 360-426-1687 or tgsmith@sheltonschools.org. 

Parent’s Right To Know: Timely Notice of Limited State Certification and Licensure.   Schools provide to each individual parent or legal guardian timely notice that the parent’s child has been assigned, or taught for 4 or more consecutive weeks by, a teacher with limited State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned. [ESSA Section 1112(e)(1)(B)(ii)]


Complaints Related to Federal Programs

A citizen complaint is a written statement that alleges a violation of a federal rule, law or regulation or state regulation that applies to a federal program. Anyone can file a citizen complaint. There is no special form. There is no need to know the law that governs a federal program to file a complaint.  Complaint procedures can be found on the District’s website by clicking on the “Discrimination Complaint Procedures” link on the right hand side of the page. www.sheltonschools.org​

Regulation of Weapons on School Premises 

It is unlawful for a  person to carry onto, or to possess on, public or private elementary or secondary school premises, school provided transportation,  or areas of facilities while being used exclusively by public or private schools, any firearm or any dangerous weapon (RCW 91.41. 280, RCW 69.50.435, REC 28A.210.310(2). For more information and for the complete policy and procedures regarding weapons on school premises, see School Board Policy  No. 4210, which can be found on the District’s website.

Public Records 

Pursuant to RCW 42.17, parents and other members of the public have the right to inspect and copy public records retained by the District, including records  pertaining to employee discipline, unless the records are exempt from public disclosure under state law.​

Shelton School District’s employee assigned to ensure compliance with state and federal civil rights laws (Title IX and Americans With Disabilities Act) is: Linda Arnold, 360-426-1687; 700 S. 1st Street, Shelton WA  98584; larnold@sheltonschools.org.

Family Educational Rights and Privacy Act (FERPA)

Shelton School District may disclose appropriately designated “directory information” without written consent unless you have advised the District to the contrary in accordance with  District Procedure No. 3231. The primary purpose of directory information is to allow the District to include this type of information from your child’s education records in certain school publications. Examples include:  A playbill, showing student’s role in a drama production; The annual yearbook; Honor roll or other recognition lists; Graduation programs; and Sports activity sheets.  Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require the District to provide military recruiters, upon request, with three directory information categories: names, addresses, and telephone listings unless parents have advised the District that they do not want their student’s information disclosed without prior written consent.   If you do not want the District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 10th of each year, or within ten days of a student’s enrollment.  The District has designated the following information as  directory information: Student’s name; Photograph;  Video; Address; Telephone number; Date and place of birth; Dates of attendance; Participation in officially recognized activities and sports;  Weight and height of members of athletic teams;  Diplomas and awards received; The most recent previous school attended;  Other information that would not generally be considered  harmful or an invasion of  privacy if disclosed. The actual residential addresses of participants in the state  Address Confidentiality Program will not be available for release as directory information.

Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)

The Protection of Pupil Rights Amendment (PPRA) a®ords parents certain rights regarding the conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to: Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education: (1) Political a®iliations or beliefs of the student or student’s parent; (2) Mental or psychological problems of the student or student’s family; (3) Sex behavior or attitudes; (4) Illegal, anti-social, self-incriminating, or demeaning behavior; (5) Critical appraisals of others with whom respondents have close family relationships; (6) Legally recognized privileged relationships, such as
with lawyers, doctors, or ministers; (7) Religious practices, a®iliations, or beliefs of the student or parents; or (8) Income, other than as required by law to determine program eligibility.  • Receive notice and an opportunity to opt a student out of: (1) The above and any other “protected information survey,” regardless of funding; (2) Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam
or screening permitted or required under State law; and (3) Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others. 
• Inspect, upon request and before administration or use:
(1) Protected information surveys of students; and (2)  Instruments used to collect personal information from students for any of the above marketing,  sales, or other distribution purposes. • Inspect upon request any instructional material used as part of the educational curriculum. 
• These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State Law.

District Report Card

For more information regarding Shelton School District assessment results for school year 2016-2017, please contact your building principal, pick up a hard copy at our district office (700 S. 1st Street), or visit OSPI http://www.k12.wa.us/.  State NAEP report card for reading/math at grades 4 and 8 is at: http://www.k12.wa.us/assessment/NAEP/reports.aspx​

Website Accessibility

The Shelton School District is committed to providing access to all individuals, with or without disabilities, seeking information on our district website. If, because of a disability, you are unable to access content on Shelton School District’s website, have questions about the accessibility of content or technology used by the District, and/or would like to report barriers to accessing any information on this website, please email accessibility@SheltonSchools.org

Formal Grievance Process
Any person who believes that Shelton School District has discriminated against them because of their disability or failed to make reasonable accommodation for their disability may file a written grievance with the Shelton School District. Once a written grievance is received, the District will investigate the allegations contained in the grievance in an effort to reach a prompt and equitable resolution.
The grievance should be in writing and include (1) the nature of the grievance; (2) the facts upon which the grievance is based; and (3) the complainant’s signature and the date the grievance is filed. The grievance should be filed with the Shelton School District at the following address:
Linda Arnold, Shelton School District 700 South 1st Street
Shelton, WA 98584. larnold@SheltonSchools.org 
360-426-1687​

McKinney-Vento Homeless Assistance

The McKinney-Vento Homeless Assistance Act (also referred to as the Act or the McKinney-Vento Act) acknowledges that disputes may arise between the school district and homeless students and their parents, or unaccompanied youth, when the district seeks to place a student in a school other than the school of origin or the school requested by the parent or unaccompanied youth.  The Act includes dispute resolution among the required duties of the local education agency (LEA) liaison.  The Washington State Office of Superintendent of Public Instruction (OSPI) has developed a dispute resolution process as required by the McKinney-Vento Act.  The dispute process can be found at http://k12.wa.us/HomelessEd/Resources.aspx or contact Travis G Smith at tgsmth@sheltonschools.org.

Immunizations

Washington State Law requires all students attending public schools, preschool through 12th grade, to provide proof of immunization. Personal and medical exemption forms signed by a licensed healthcare provider or a completed religious exemption form will also be accepted. All students, regardless of age, must be in compliance in order to be in school. 

Education of Students With Disabilities and the Prohibition of Discrimination on the Basis of Disability

The District shall provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program without regard to race, creed, color, national origin, sex, age, veteran or military status, sexual orientation, gender expression or identity, the presence of any sensory or mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. (See Policy 2030.) In particular, students with disabilities have the right to a free and appropriate public education. Please contact the Special Education Department at 360-426-2151 to receive information on (a) the way to refer a student, who because of a disability, may need or is believed to need, special education or related services, and (b) the rights of parents and students with disabilities in identification, evaluation, and placement.

To refer a student with a disability for Section 504 services: A parent, teacher, counselor, or administrator who believes he/she is observing a student who is exhibiting substantially limited performance in one or more major life activities that is believed to be caused by a physical or mental impairment may refer the student. The concerned individual should complete a Referral Form and give it to the school principal. The Referral Form is available from the school office or school counselor. For a complete description of the process that follows a referral for Section 504 services, please see District Policy 2162 and Procedure 2162P. The 504 Compliance Officer is Jenny LaFrenier and can be contacted at 360-426-2151. To see your rights visit http://www.k12.wa.us/equity/Families/Section504.aspx.

Child Find

In compliance with Washington Administrative Code 392-172A-02040, this is to notify district parents about Child find. Child find activities are conducted to locate, evaluate and identify students who reside in the district and who have a suspected disability including children experiencing homelessness, regardless of the severity of the disability. If you have a child from birth through age 3, please contact South Sound Parent to Parent for an initial intake interview 360- 432-7788. If you have a child age 3-5 who you suspect may have a disability, he/she may be eligible for special education services through Shelton School District If you would like more information about these programs, call 360-426-3175. If you have a student from kindergarten through age 21 who has a suspected disability, call the school psychologist at your local school for more information.

Restraint, Isolation and Other Uses of Reasonable Force

Shelton School District is committed to providing a safe and beneficial learning environment for all students. In accordance with state law, the use of restraint and isolation is only permitted when reasonably necessary to control spontaneous behavior that poses an imminent likelihood of serious harm.  The following procedures are established for the appropriate use of restraint and isolation including parent/guardian notification in accordance with RCW 28A 600.485.​  You can also find more detailed information in our Shelton School District Policy 3246 and Procedure 3246P​

AHERA (Asbestos Hazard Emergency Response Act) Environmental Protection Agency 49 CFR, Part 763

As you may be aware, some of our buildings still have some asbestos in them. Asbestos containing materials are present or assumed to be present in seven district school buildings and six portable classroom-type units; however, none of these materials require immediate attention as all are in good/safe condition at this time. The vast majority of the asbestos-containing materials in the district are in floor coverings - either VAT (vinyl asbestos tile) or asbestos sheet vinyl. Both of these are very stable products. Lesser quantities of other types of asbestos-containing materials are also present. Types, quantity and location are outlined in each respective school/facility book. There is no reason for concern because custodians and district maintenance personnel have been trained to inform the district Designated Asbestos Person immediately if there have been any disturbances or if there is any question of a disturbance.

Each school facility containing asbestos has an Asbestos Management Plan book located in the front o®ice. Per AHERA (Asbestos Hazard Emergency Response) requirements. SSD facilities are periodically surveyed to inspect the condition of the Asbestos Containing Materials (ACM). Inspections are performed every six months by the district Designated Asbestos Person. Every three years an inspection is also done by a non-district person to ensure the district stays in compliance with all State  and Federal laws. The last three year inspection was performed in 2016 by ESD 113. SSD District Designated Asbestos Person is Fred Johnson. If you have any questions about our asbestos situation please call him at (360) 426-6322. No response actions are scheduled for the 2018-19 school year.


Pesticide Notification, Posting and Record Keeping 

The superintendent is directed to develop procedures to assure that the district complies with the requirements of law regarding pesticide notification, posting and record keeping. This includes procedures for the annual notification of staff and parents of the district’s pest control policies and methods; prenotification of staff and parents of pesticide applications; posting of sites of pesticide applications; and record keeping; including an annual summary report of pesticide usage.

Pesticide Notification, Posting and Record Keeping Requirements ​

The District shall comply with all legal requirements for record keeping regarding the application of pesticides to school grounds or school facilities. This includes creation of an annual summary report of pesticide usage and compliance with state department of agriculture rules regarding record keeping. Such records will be available on request by interested persons under the state Public Records Act and other laws. 

​Procedure 6895 shall be printed and distributed annually in employee handbooks and student handbooks to employees, students and parents at the start of the school year or when an employee begins work or a student enrolls. 

​At least 48 hours before the application of a pesticide to school facilities or school grounds, the District shall notify parents and staff of the planned application in writing, including the heading, “Notice: Pesticide Application.” This notice shall be posted in a prominent place in the building office in addition to being provided to parents and staff. This pre-notification is not required if the school grounds or facilities will not be occupied by students for two days following the application of the pesticide. If the application is not made within 48 hours of the notification, another notification shall be made prior to the application. This pre-notification is not required in the case of any emergency application of pesticides to a school facility, such as an application to control stinging pests, but full notification shall be made as soon as possible after the application. 

​Following the application of a pesticide to school facilities (structures and vehicles) a sign shall be posted at the location of the application. The notice shall be at least 8.5 x 11 inches in size, shall include the heading, “Notice: Pesticide Application,” and shall state the product name; date, time and specific location of the application; the pest for which the application was made; and a contact name and telephone number. The notice shall remain posted for 24 hours, or longer if required by the label of the pesticide. 

​​​Following the application of a pesticide to school grounds notice shall be posted at the location of the application and at each primary point of entry to the grounds. The notice shall be at least 4 x 5 inches in size and state that the landscape recently has been treated with a pesticide and provide a contact name and telephone number. The notice shall remain posted for 24 hours, or longer if required by the label of the pesticide. 

​​These notices are not required for the application of antimicrobial pesticides (substances used to sanitize or disinfect for microbial pests: viruses, bacteria, algae and protozoa). These notices are not required for the placement of insect or rodent bait that are not accessible to children. 

For additional information please call: Robert Herron Director of Maintenance (360) 426-6322.